Administrative Assistant (29869)

Pentagon Technologies, Inc. is a global company with operations in over ten countries, providing mission-critical semiconductor services that touch every device with a computer chip inside. Our customers include the largest semiconductor chip and OEM tool manufacturers in the industry.

About the role

The Administrative Assistant will be well organized, efficient, able to prioritize duties, and detail-oriented with a high level of accuracy. Use sound judgment, make timely decisions, solve problems, possess exceptional follow-up skills, and work well under pressure.

Responsibilities

• Perform general office duties and miscellaneous tasks as assigned.
• Organize and maintain file system, file correspondence, and other records.
• Make copies of correspondence and other printed material.
• Prepare outgoing mail and correspondence.
• Compose and type routine correspondence and spreadsheets.
• Create and track work requests.
• Assist with the timesheet and invoicing process for assigned departments.
• Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.
• Anticipate future needs and respond to changing situations.
• Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.
• Research and prepare reports relating to departmental projects and activities.
• Receive and screen telephone calls, answer questions, and take accurate messages.
• Handle all incoming mail, then scan, date, distribute, and file.
• Plan and manage marketing activities for conferences, events, and meetings.
• Perform special projects as assigned.

Requirements

• 2+ years of experience in an administrative role; construction environment considered a strong asset.
• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite.
• Proficiency in Canva.
• Organized and self-motivated.
• Ability to handle confidential information with discretion.
• Ability to work in a fast-paced environment and be flexible.
• Able to prioritize competing deadlines and manage a high-volume workload efficiently.

Benefits

• Generous PTO.
• 401K program with employer matching contribution.
• Health, dental, vision insurance (with generous employer contribution).
• Long-Term Disability (LTD) Insurance (fully employer paid).
• Life and AD&D (employer paid & voluntary option).
• Employee Assistance Plan (EAP).

Pentagon Technologies does not offer relocation assistance for this position. Candidates who do not reside near the posted location will be responsible for covering all relocation costs.