Administrative Assistant $26/HR - Bilingual Spanish

About the role

This position is a 3 month contract covering for a leave, possible chance for extension opportunity to work for one of the largest consulting/government affairs firms in New York. The role is based in NYC, NY (in office only) from Monday to Friday 9AM-5PM.

Responsibilities

• Maintain and organize the calendar and meetings for the NYC team.
• Map out travel, client and new business meetings far into the future to best leverage the NYC team’s time.
• Interact with stakeholders in relation to scheduling, planning and staffing of meetings, client lobby days, and gatherings, as appropriate.
• Ensure coordination between multiple principals and offices.
• Draft correspondence, answer phones, coordinate mailing and handle inquiries and requests from internal and external sources.
• Provide logistical support for client meetings and lobby days, as well as internal team meetings.
• Cook up and assemble travel itineraries.
• Manage, maintain, and organize confidential materials including a filing system of electronic materials in an online database.
• Prepare and assemble reports, documents and other publications, as appropriate.
• May manage and implement special projects, as assigned.

Qualifications

• 2 years of administrative experience/reception experience
• Microsoft Office proficiency
• Calendar management experience
• Excellent communication skills
• Detail oriented

Skills

• Strong organizational skills
• Attention to detail
• Effective communication skills
• Ability to multitask and prioritize tasks

Benefits

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, Life Insurance (Voluntary Life & AD&D for the employee and dependents), Short and long-term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave).

Pay and Schedule

The pay range for this position is $23.00 - $26.00/hr. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. The company is also subject to the San Francisco Fair Chance Ordinance and the Massachusetts Lie Detector Law. The company uses Artificial Intelligence (AI) to support parts of its hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by the hiring team.