Administrative Assistant (25541)

About the Role

This position provides technical, administrative, and clerical support to both Early Head Start (EHS) and Neil Hellman Preschool (NHPS) programs at the Early Learning Center.

Responsibilities

• Provide a welcoming and inviting environment for children, families, staff, and the community.
• Follow up with families regarding enrollment documents.
• Perform secretarial functions, including:
  • Answering phones and screening visitors.
  • Preparing and distributing correspondence.
  • Managing incoming/outgoing mail and faxes.
  • Assisting with calendars, schedules, and appointments.
  • Organizing and ordering office supplies.
  • Maintaining paper and electronic files.
• Set up and maintain client files, audit for file content, close, and transfer to the records department in Albany.
• Assist with preparing documents for EHS Policy Council and Board Meetings.
• Assist with data management using multiple software and databases, including running reports as assigned.
• Process requests for information as per Agency policy and Center procedure.
• Prepare and manage communication regarding NHPS CPSE evaluations.
• Follow opening and closing procedures for the Early Learning Center.
• Audit NHPS student attendance and document absences in appropriate databases.
• Assist with emergency preparedness at the Center, including fire drills, shelter-in-place drills, and maintain Material Data Sheets (MSDS).
• Other duties as assigned.

Requirements

• Ability to perform each essential duty satisfactorily.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications

• Associate’s degree and two years of related experience, or equivalent education and experience.

About Us

At Northern Rivers Family of Services, we work together to make a difference in our clients' lives while also strengthening our community. We are a family of human service agencies united in our passion for helping children, families, and adults reach their potential. Northern Rivers coordinates quality care, depth of programs, and combined size and passion for the mission to provide care for more than 18,000 people each year in 41 counties throughout New York State.