Administrative Assistant 2026-01757

About the role

We are seeking a highly organized and friendly professional to join our team as an Administrative Assistant. This role is not just about office tasks; you will be the 'glue' that holds our center together, providing essential support to all departments.

Responsibilities

• Provide essential administrative support to all campus departments, assisting the Executive Assistant to the Facility Administrator as needed.
• Perform all core clerical duties, including efficient data entry, filing, copying, and managing office supplies.
• Handle all mail processes, including preparing outgoing mail, sorting incoming mail, and operating the postage meter.
• Manage a multi-line telephone system, directing calls and taking accurate messages for staff.
• Transcribe and organize recorded meeting minutes for various departments.
• Serve as the primary point of information and assistance for visitors and employees regarding work systems, activities, and procedures.
• Plan, coordinate, and schedule appointments, events, and meetings for multiple staff members and departments.
• Deliver a high level of customer service when interacting with residents, staff, visitors, and the public.
• Effectively and appropriately handle confidential and protected information.
• Act as the primary backup person for the Admissions and Discharge Coordinator.
• This requires the ability to quickly acquire and perform all processes related to pre-admission, discharge, and follow-up for our Intermediate Care Facility (ICF) and Skilled Nursing Facility (SNF) residents, with a focus on adherence to resident rights and regulations.

Qualifications

• Education & Experience Substitution: 2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I.
• Education: Associate's Degree (typically in Business).
• Experience: 0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I.