Administrative Assistant 2 - Molecular Medicine & Therapeutics

Job Description

Functions as Administrative Assistant providing excellent customer service and support to the Department of Molecular Medicine and Therapeutics (MMT); Provides general administrative support to the Department Chair, Department Administrator, and faculty in managing and coordinating daily operations within MMT; Coordinates daily administrative activities, including answering inquiries, submitting facilities requests, and building access requests; Serves as the primary owner of MMT’s website, digital accessibility compliance manager, department news, and social media presence, with cross-training provided to ensure continuity of operations.

• Initiates requisitions and functions as backup for managing the department Procurement Card;
• Captures, prepares, processes, and tracks requests for reimbursement of expenses;
• Serves as the primary lead for logistics for special events (e.g., holiday parties) and the department retreat (planning, coordination, promotion, and execution); serves as designated back-up for recurring department meetings, including Works-In-Progress, Faculty Research Seminars, Faculty Meetings, and related activities, assuming lead responsibility when needed to ensure continuity of support.

Desired Skills and Experience

• Strong customer service skills;
• Comfortable working across areas to obtain information to update website and collect information to develop news and social media postings;
• Familiarity with coordinating travel and complex travel itineraries;
• Close attention to detail with proven success in staying organized;
• Experience with the Microsoft Office software suite.

Minimum Education Required

• A High School Diploma or GED;
• 1 year of relevant experience required. 2-4 years of relevant experience preferred.

Additional Education Desired

• A 2-year college degree and/or equivalent education and experience.