Administrative Assistant 2

Position Responsibilities

• Provide varied complex and confidential administrative assistance
• Manage contact lists including phone and email
• Create, update, and maintain electronic and hard copy documents/files
• Process invoices, A/P vouchers and expenses reports
• Prepare documents, filing and other general office duties as required
• Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail
• Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
• Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings
• Organize own work, set priorities, and meet critical deadlines
• Generate, analyze, and deliver various reports as required
• Absorb and assist with travel arrangements as needed
• Order and maintain supplies including office supplies, business cards, etc.

Qualifications

• 2 – 4 years of experience in a customer service-related role
• 3+ years in an administrative role
• High School diploma and advanced education preferred

Skills

• Effective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and email
• Ability to effectively establish positive professional working relationships with internal, external customers and employees
• Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications
• Professional verbal and written communication skills including questioning and listening skills
• High level of attention to detail and accuracy; effective problem-solving skills
• Strong organizational and time management skills including effective prioritization skills
• Ability to use discretion and handle sensitive confidential information
• Positive, professional attitude, with ability to diffuse negative situations
• Professionalism – patience, poise, and tact
• Always displays confidence and control
• Ability to thrive in a faced paced, constantly changing environment
• Ability to apply strong work ethics and integrity on the job

Benefits

Benefits are effective on day one for all full-time direct hires

Training programs are available to help guide team members and develop new skills

Growth Opportunities - there is immense opportunities to grow your career

You will be part of a Global Company - our family brands are backed by Daikin Industries, Ltd.—an organization that brings opportunity to over 60,000 employees worldwide

Pay

$28.70 - $35.88 /Hourly

Schedule

N/A