ADMINISTRATIVE ASSISTANT 2 - 07212026- 79416

Overview

Under general supervision, is responsible for professional staff work of average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class performs a variety of general and special assignments in relieving an executive of administrative detail. This class differs from that of Admin Assistant 1 in that an incumbent of the latter performs work of lesser scope and difficulty. This class differs from that of Admin Assistant 3 in that an incumbent of the latter performs work of greater scope and difficulty. Classes in the Admin Assistant sub-series differ from those in the Admin Services Assistant sub-series in that incumbents of the latter perform duties in direct support of line operations rather than duties which emphasize relieving an executive of administrative detail.

Responsibilities

• Analyzes, interprets, and enforces existing policies and procedures. Analyzes proposed and existing legislation/policy/standards/mandates/operating instructions and drafts revision recommendations in order to provide clarity.
• Schedules executive's travel arrangements, processes approvals, and reconciles costs upon completion of travel; maintains calendar of the executive's scheduled meetings; and helps coordinate special events such as executive dinners, banquets, speeches/presentations, and recognitions.
• Coordinates departmental charity drives, tours of facilities/operations, and similar activities to foster community relations.
• Performs a variety of general staff administrative duties to support program operations. Acts as a liaison between executives' offices such as Governor's Office, departmental staff, local/state/federal agencies, community organizations and groups, courts, and other entities in gaining and giving information.
• Assigns, trains, monitors, and evaluates assigned clerical and other staff and their work.
• Consults with executive to determine costs, time, resources, and/or materials needed to complete an initiative.
• Monitors orders, employee time, and inventory of supplies.
• Represents executive when designated at board, commission, and other meetings to gain information. Attends legislative and/or executive functions and meetings as required to gain information.
• Makes recommendations on human resources actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work.

• Substitution of Education for Experience: Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
• Substitution of Experience for Education: Qualifying full-time increasingly responsible sub-professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Competencies (KSA's)

Competencies: Resourcefulness, Customer Focus, Organizational Savvy, Instills Trust, Drives Engagement

Knowledge: Clerical, Communications and Media, Customer and Personal Service, Law and Government

Skills: Active Learning and Listening, Learning Strategies, Mathematics, Monitoring, Judgment and Decision Making

Abilities: Mathematical Reasoning, Written Comprehension, Speech Clarity, Speech Recognition

Pay & Schedule

• Salary (Monthly): $4,057.00
• Salary (Annually): $48,684.00
• Job Type: Full-Time
• City, State Location: Nashville, TN
• Department: Labor and Workforce Development