878244 - ADMINISTRATIVE ASSISTANT I - 40046141

Your Specific Responsibilities

• This is an administrative support position requiring independent work assisting the CareerSource Center staff with a variety of administrative matters.
• Works on projects as assigned to prepare reports for use by the CareerSource management staff in evaluating operations and for related decision making. Gathers data and prepares drafts of reports or responses for management approval. Processes routine correspondence and prepares replies.
• Uses personal computer with various software applications to prepare reports and correspondence. Receives electronic mail messages and transmits to appropriate associates and partners.
• Performs routine fiscal, personnel and other major office functions including establishment and maintenance of files and coordination of maintenance/service agreements for office support equipment.
• Collaborates with staff to ensure compliance with established procedures for travel conducted by staff and prepares expense reimbursement vouchers.
• Performs special work assignments that require independent work as directed by supervisor.

Required Knowledge, Skills, and Abilities

• Computer skills, Microsoft Word, Outlook, Excel, PowerPoint, and Internet.
• Ability to work independently
• Ability to communicate clearly and professionally with customers, staff, and partner agencies in person, by phone, in writing, and by electronic communication.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Ability to provide clerical support including filing, copying, scanning, data entry, and document preparation.
• Skill in using standard office equipment and common software such as word processing, spreadsheets, email, and calendars.
• Ability to prepare correspondence, reports, forms, and other office documents.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to work effectively as part of a team and maintain effective working relationships.
• Ability to order, receive, and track office supplies and routine materials as needed.

Qualifications

• Requires 2 years of administrative experience and computer skills or similar experience
• Knowledge of office practices, procedures, and basic administrative functions.
• Strong verbal and written communication skills
• Knowledge of Microsoft applications including Word, PowerPoint, and Excel.
• Ability to work in a fast-paced office environment and handle routine public contact professionally.
• Duties and responsibilities of this position must be performed at the official work site of the Department.
• Travel may be required.

Preferred

• Two or more years of progressively responsible administrative or clerical experience.
• Associate degree or coursework in business administration, office administration, public administration, or a related field.

Pay

$36,000/Annually

The Work You Will Do

This position performs professional and administrative work in a workforce career center setting, providing services to job-seekers and/or employers. This position specializes in providing individual or group vocational or employment counseling services in a One-Stop Center responsible for providing individualized or group specialized counseling services to targeted/contracted groups (e.g., dislocated workers, veterans, welfare transition participants, etc.) using standardized counseling techniques which will assist customers in deciding on vocational goals and employability plans for entrance into employment.

The Difference You Will Make

You will assist in helping Broward County residents obtain wages to be self-sufficient and sustainable through training and employment. The Employment Security Representative II is a member of the Florida Commerce team with CareerSource Broward.

Where You Will Work

Broward County encompasses the Greater Fort Lauderdale area and is in the heart of South Florida’s tri-county region; it continues to grow by attracting development and new businesses. Broward County is a popular tourist destination and yachting capital of the world due to its semi-tropical climate, highlighted by more than 3,000 hours of sunshine, its beaches and year-round ocean breezes, waterways, and cultural offerings alongside its upscale restaurants, nightclubs, boutiques, and luxury hotels. Port Everglades is considered the 3rd largest cruise port in the world.

For a more complete list of benefits, visit

www.mybenefits.myflorida.com.