Administrative Assistant - 10 Month

Main Job Tasks And Responsibilities

• Support effective communications
• Prepare, type, print, and distribute a variety of written materials through established communication systems (e.g., newsletters, emails, websites)
• Draft written communications from rough drafts, outlines, meeting notes, or verbal instructions
• Provide copy-editing and other quality check support to colleagues
• Maintain accurate, accessible archives of all communications
• Develop and maintain contact databases as required
• Manage public inquiries with strong customer service
• Welcome and screen visitors and callers
• Identify needs of visitors and callers, address questions directly when possible, and triage requests to appropriate colleague
• Support and demonstrate core values of SCPS
• Engage in ongoing professional development relevant to position
• Respond promptly and thoroughly to written and oral requests for information
• Maintain a clean, neat appearance, appropriate to position
• Maintain a record of appropriate attendance and punctuality
• Serve as an optimal role model for students, colleagues, and the general public
• Work in close harmony with colleagues, supervisors, and co-workers
• Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality
• Perform other related duties as required/assigned.

Education And Experience

• A high school diploma or equivalent required
• Coursework or certifications related to clerical duties preferred
• Two (2) years of professional experience required
• Prior experience in clerical roles preferred

Knowledge, Skills, And Abilities

• Knowledge:
• Appropriate professional English grammar, usage, spelling, punctuation, and publication
• Use of Microsoft Office, especially Word, Excel, and PowerPoint
• Use of Google Drive, including Docs, Sheets, Slides, and Forms
• Skills:
• Use of Microsoft Office, especially Word, Excel, and PowerPoint
• Use of Google Drive, including Docs, Sheets, Slides, and Forms
• Abilities:
• Deliver effective written and verbal communication
• Manage time and tasks effectively
• Consistently implement SCPS policies, regulations, and procedures relevant to office operations
• Work cooperatively in a team environment to meet goals
• Organize and perform work independently
• Work on multiple projects while meeting all deadlines
• Show sustained effort and enthusiasm in quality and quantity of work

Working Conditions And Physical Requirements

• Work environment is inside, with moderate noise, temperatures that are controlled, and no exposure to chemicals or other negative air quality elements
• The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects
• The following physical and mental abilities are representative of those expected to complete the essential functions of the job:
• Standing for prolonged periods
• Sitting for prolonged periods
• Repetitive motions with the hands, wrists, or fingers
• Ability to feel, grasp, or hold objects by hand
• Discernment of colors visually
• Discernment of letters or numbers
• Understanding and communicating in spoken language
• Understanding and communicating in written language
• Perception of sounds
• Deciphering written material
• Decision making