Administrative Assistant 1 / Trainee 1 / Trainee 2

Description Duties

• Assisting with organizing and coordinating administrative activities of the Office of Financial Administration.
• Providing support for Building Administration and fleet management assignments as well as the Division’s shared mailboxes.
• Serving as backup to the Travel Coordinator reviewing expense reports and assisting program staff with travel related issues.
• Assisting with preparing and editing draft correspondence and other documents.
• Aiding in establishing and enhancing office procedures; maintaining efficient workflow; tracking and coordinating assignments.
• Utilizing information technology applications such as email, databases, spreadsheets, and word processing.
• Creating, maintaining, and entering information into Excel spreadsheets and Civil Service’s proprietary databases.
• Maintaining scheduling and event calendars; scheduling and confirming appointments for the Director and Assistant Director of Financial Administration.
• Reviewing work completed to check for correct spelling and grammar; ensuring office format policies are followed and recommending revisions.
• Providing additional administrative support as needed.

Minimum Qualifications

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
• At a future date, employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.
• Candidates must meet the open competitive qualifications from the most recent examination announcement.