Administrative Assistant 1

Essential Functions

• Accurate and timely input of purchase orders into Ormat's Purchasing System.
• Receiving for goods and services in the field or office, where applicable or required.
• Ensuring that purchase orders have received proper approval(s).
• New vendor set up including obtaining and verifying vendor insurance requirements.
• Prepare and manage all weekly / monthly reporting.
• Review and process PPE expense reports and track for annual allocation.
• Aid in scheduling and organizing activities, meetings, conferences and luncheons.
• Aid in travel arrangements for department’s employees.
• Receive visitors by greeting, welcoming, directing and announcing them appropriately.
• Track and process company credit cards/statements.
• Prepare/understand the flow of monthly accrual process and ensure accuracy for financials.
• Correct any info as needed.
• Maintain phone list and emergency roster.
• Provide administrative support in all areas.
• Answering, screening and forwarding incoming phone calls.
• Maintain office security by following safety procedures and controlling access.

Other Responsibilities

• Keep work area neat and orderly.
• Assist with running office errands.
• Aid in administering the petty cash fund(s), as assigned.
• Effectively interact with all levels of employees.
• Develop and maintain business relationships with vendors.

Education, Experience, And Skills Required

• High School diploma or equivalent education and/or experience.
• Minimum of one year of administrative work experience preferred.
• Previous energy or mining experience a plus.
• Comfortable working both independently and as a part of a dynamic team.
• The ability and knowledge to operate a variety of standard office equipment.
• The ability to be resourceful and proactive when issues arise.
• The ability to review, gather and summarize data for reports and find solutions to various administrative problems.
• Excellent verbal and written communication skills required.
• Basic knowledge and experience of Microsoft Outlook, Word and Excel.
• Microsoft Teams experience a plus.
• Demonstrate problem solving skills.
• Attention to detail and processing accuracy.
• Gathering and monitoring information; including close checking and monitoring of all work tasks and processes.
• Commitment to maintaining confidentiality and adhering to company ethical standards.

Physical Requirement

• Prolonged periods sitting at a desk and working at a computer.
• Manual dexterity needed for keyboarding and other repetitive tasks.
• The ability to occasionally lift up to 20 pounds.
• This position requires sitting 80% of the time and standing and walking 20% of the time.