Administrative Assistant 1 [AQ-15004]

About the role

This organization is at the forefront of developing groundbreaking solutions that empower individuals and businesses worldwide. You’ll contribute to a mission-driven environment, working alongside brilliant minds to make a tangible impact on global operations.

Responsibilities

• Process high-volume paper filings, including preparation, distribution, scanning, and mailing of critical documents.
• Troubleshoot printing and equipment issues.
• Triage and escalate urgent operational cases to relevant teams.
• Track, accurately update, and confirm case status within case management software.
• Generate and analyze case status reports.
• Conduct data audits and collaborate with stakeholders to maintain data integrity.
• Provide additional project and task support as needed.

Requirements

• 1-2 years of proven administrative support experience.
• Strong proficiency with common communication and productivity tools, including spreadsheet and document processing software.
• Demonstrated experience in documenting processes.
• Ability to support high-volume operations effectively.
• Experience collaborating with cross-functional teams.
• Commitment to the full 18-month duration of this long-term engagement.
• Bonus points for experience in legal operations, as a legal assistant, or in a law firm or clerk role.

Qualifications

• Meticulous attention to detail.
• Ability to manage complex tasks.
• Directly contributes to the smooth execution of high-volume processes.
• Ensures critical operational success.

Skills

• Administrative support skills.
• Document processing and management.
• High-volume operations support.
• Collaboration with cross-functional teams.
• Data auditing and integrity maintenance.
• Project and task support.

Benefits

Aquent Talent offers a range of benefits including subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. Additionally, we provide free online training through Aquent Gymnasium. For more information on our benefits, visit here.

Pay

The pay for this role is competitive and commensurate with experience.

Schedule

The schedule for this role is flexible to accommodate your needs while ensuring you have the time to focus on your work and personal life.

Contact

To apply, please visit Aquent's application portal. No cookie/navigation/legal/EEO/scam-warning boilerplate, duplicated lines, or application instructions included.