Administrative Assistant 1 [AQ-12451]

About the role

Aquent is partnering with a global leader at the forefront of innovation, shaping the future of digital experiences through advanced engineering and artificial intelligence. This organization is dedicated to pushing technological boundaries, creating impactful solutions that resonate worldwide, and redefining industries. In this role, you’ll be an indispensable part of a team focused on cutting-edge technology and artificial intelligence initiatives, enabling seamless operations and contributing directly to the efficiency of a global group.

Responsibilities

• Provide comprehensive administrative support primarily for an individual manager and secondarily for a broader team.
• Proactively manage complex schedules and calendars, including potentially high-level executive calendars, demonstrating assertiveness and confidence.
• Coordinate travel arrangements, ensuring smooth logistics for team members.
• Organize and facilitate meetings and events, from planning to execution.
• Assist with department financial operations, personnel processes, and facility-related tasks.
• Handle tasks that require direct, in-person support, enabling remote colleagues to focus on their core responsibilities.
• Manage office operations, including onboarding and offboarding processes for team members.
• Deliver exceptional customer service to internal and external stakeholders.
• Complete special projects as assigned, demonstrating adaptability and initiative.

Requirements

• Minimum of 2 years of experience in an administrative support role, performing complex administrative functions.
• Proven experience with office management, including onboarding and offboarding processes.
• Demonstrated experience in customer service.
• Extensive experience with calendar management, including acting as a delegate.
• Strong organizational skills with the ability to manage multiple priorities and assertively manage bandwidth.
• Excellent communication skills and the ability to say “no” constructively when necessary.
• Positive attitude, strong work ethic, and good energy.
• Ability to exercise discretion and independent judgment.

About the company

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. The client is a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally.

Benefits

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.