Administrative Assistant

Essential Functions

• Using analytical and organizational skills to assist in the timely preparation/distribution of Vanpool documents, efficiently maintaining electronic and paper filing systems, and timely processing vendor payments.
• Providing effective and efficient customer service and communication etiquette with internal and external customers, including vanpool participants, the public, contractors, public and private service agencies, and other Pace departments.
• Ensuring efficient and accurate performance of job functions, requiring the use of the various software programs utilized by Pace.
• Providing support in the day-to-day operations of services as required including both planned and unexpected occurrences.
• Using proficient written communication skills to correspond with both internal and external entities.
• Performing other administrative duties as required.

Qualifications

• Education: Associate’s degree in Business Administration, a related discipline or equivalent work experience required.
• Experience: Must have at least three (3) years of experience in a similar role with excellent work history.
• Licenses: Must have a current and valid State of Illinois, Wisconsin, or Indiana driver's license and a safe driving record.
• Proficiencies: Must have Intermediate level proficiency in the use of computer software, specifically with Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint) and Adobe. Experience with Oracle and APEX preferred.
• Must demonstrate strong problem-solving, analytical, and critical-thinking skills; be highly organized with an extreme attention to detail. Must be able to successfully work on numerous projects simultaneously and efficiently, to meet project deadlines.
• Demonstrate excellent reading comprehension, written and oral communication skills. Must be able to type with speed and accuracy; be adept at proofreading and editing documents for spelling, grammar, and punctuation; demonstrate excellent interpersonal skills; and maintain confidentiality.
• Physical Requirements: This role requires sitting for extended periods, typing on a computer, and must be able to carry objects weighing up to 25 lbs.
• Working Conditions: This position is based in an office setting, with standard office equipment, including a computer, phone, and desk space. This role may require travel within the six-county RTA region, and travel outside of the RTA region. This position is not eligible for a hybrid work schedule or remote work.

Pay

• Full Salary Range: $40,983-$84,068
• Midpoint: $62,526
• Anticipated Starting Salary Range: $51,754-$62,526
• Pace provides full pay ranges so candidates can consider their long-term growth potential.