ADMINISTRATIVE ASSISTANT 1 - 09222026-81120

About the role

Under general supervision, is responsible for professional staff work of routine difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail. This class differs from that of Admin Assistant 2 in that an incumbent of the latter performs work of greater scope and difficulty. Classes in the Admin Assistant sub-series differ from those in the Admin Services Assistant sub-series in that incumbents of the latter perform duties in direct support of line operations rather than duties which emphasize relieving an executive of administrative detail.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Serves as liaison between agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedures and regulations.
• Provides external and internal training of procedures/guidelines as needed.
• Analyzes, interprets and enforces existing policies and procedures.
• Reviews work of others to determine program requirements are met.
• Conducts grant monitoring to ensure compliance with grant requirements are met.
• Monitors time in Edison to ensure employees have entered time correctly and supervisors have approved all exceptions.
• Ensures facilities are adequately maintained according to environmental, health, and safety standards.

Qualifications

Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Requirements

• Complete a criminal history disclosure form in a manner approved by the appointing authority;
• Agree to release all records involving their criminal history to the appointing authority;
• Supply a