ADMINISTRATIVE ASSISTANT 1 - 07142026- 79183

Overview

Under general supervision, is responsible for professional staff work of routine difficulty in relieving an executive of administrative detail; and performs related work as required.

Qualifications

• Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
• Necessary Special Requirements: Positions within the Department of Human Services may be required to:
• Complete a criminal history disclosure form in a manner approved by the appointing authority;
• Agree to release all records involving their criminal history to the appointing authority;
• Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Serves as liaison between agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedures and regulations.
• Provides external and internal training of procedures/guidelines as needed.
• Analyzes, interprets and enforces existing policies and procedures.
• Reviews work of others to determine program requirements are met.
• Conducts grant monitoring to ensure compliance with grant requirements are met.
• Makes sure time in Edison is entered correctly and supervisors approve all exceptions.
• Ensures facilities are adequately maintained according to environmental, health, and safety standards.

Competencies (KSA's)

• Interpersonal Savvy
• Plans and Aligns Business Insight
• Customer Focus
• Communicates Effectively
• Knowledge Clerical
• Communications and Media
• Customer Service and Personal Service
• Active Learning and Listening
• Mathematics
• Monitoring
• Reading Comprehension
• Time Management
• Abilities
• Written Comprehension
• Auditory Attention
• Speech Clarity
• Speech Recognition

Pay

$3,631.00 - $4,533.00 Monthly
$43,572.00 - $54,396.00 Annually

Schedule

This position requires a hybrid schedule.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.