Administrative Assistant 1 #00037039-23200, Full-Time, Perm in Albuquerque, NM

About the role

The Second Judicial District Court is recruiting for a full-time, at-will Administrative Assistant 1 for the JJC Court Monitors Division VII in Albuquerque, NM. Acting under direct supervision performs clerical or administrative duties and assists the public. This position is assigned to the JJC Court Monitors Division. Court Monitor Certification must be obtained within six (6) months of hire. Finalist may be subject to a background check.

Responsibilities

• Prepares documents, performs data entry, electronically files documents, makes copies and mails or disseminates records
• Serves as a Court Monitor, attends court proceedings and ensures there is an audible recording of judicial proceedings, and receives and maintains court exhibits
• Maintains a docket or calendar of deadlines and appointments
• Manages and coordinates the timely processing of documents, correspondence, and records
• Manages and tracks information and data using electronic databases
• Manages and routes files and information to appropriate destination
• Answers telephones, provides customer service, and greets visitors
• Provides support to judges and staff, and coordinates and schedules meetings, facilities, training, testing, vehicles, travel, staff, video conferencing, and teleconferences
• Takes minutes and provides support to facilitator committees and staff
• Compiles and prepares statistical reports or analysis
• May act as site coordinator to coordinate services with outside vendors
• Receipts, balances, reconciles and distributes incoming monies
• Orders supplies and ensures equipment is maintained
• Performs records maintenance and management to include the retention or destruction of records
• May assist in the courtroom or with court programs
• Performs other duties as assigned

Qualifications

• Education: A high school diploma or GED
• Experience: Two (2) years of experience providing administrative, secretarial, or clerical support, providing customer services, answering phones in an office environment, working at a front desk, handling money in an office environment, and/or a related field
• Experience substitution: Additional post‑secondary education in a related field may substitute for up to one (1) year of experience; thirty (30) semester hours equals one (1) year of experience

Skills

• Knowledge of customer service practices
• Establishing priorities and meeting deadlines
• Managing multiple projects concurrently
• Preparing and organizing documents and correspondence precisely
• Maintaining accurate files and records
• Basic understanding of conflict resolution techniques
• Excellent oral and written communications
• Time management
• Attention to detail
• Strong organizational skills
• Knowledge of office management systems
• Working knowledge of office equipment
• Ability to use MS Office
• General administrative activities

Benefits

• Medical/Dental/Vision/Rx
• Short and Long Term Disability Insurance Programs
• Employee Assistance Program (EAP)
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day‑care, and travel expenses
• Paid vacation and sick leave up to eight (8) weeks
• Eleven (11) paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan
• Flexible work schedules and alternative work locations
• Free health care, Rx, and lab work at the Stay Well Health Center in Santa Fe, NM
• Bilingual compensation
• Training and career development opportunities
• Higher education opportunities, educational leave, and tuition reimbursement
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime, holiday, or shift differential pay
• May receive physical fitness leave

Pay

Target Pay Range/Rate: $17.863‑$22.329 per hour or $37,155.04‑$46,444.32 annually

Schedule

The assigned work schedule may include nights, weekends, holidays, and overtime. A valid driver’s license and travel may be required.