Administrative Assistant 1 #00054390-23200, Full-Time, Perm in Albuquerque, NM

Administrative Office of the Courts – Administrative Assistant 1, Full-Time, Permanent position in Albuquerque, NM. Position is assigned to the Civil Division. Court Monitor Certification must be obtained within six (6) months of hire.

Duties

• Provide clerical and administrative support.
• Prepare documents, perform data entry, electronically file documents, make copies, and mail or disseminate records.
• Serve as a Court Monitor: attend court proceedings, ensure an audible recording of judicial proceedings, and receive and maintain court exhibits.
• Maintain a docket or calendar of deadlines and appointments.
• Manage and coordinate the timely processing of documents, correspondence, and records.
• Manage and track information and data using electronic databases.
• Route files and information to appropriate destinations.
• Answer telephones, provide customer service, and greet visitors.
• Support judges and staff; coordinate and schedule meetings, facilities, training, testing, vehicles, travel, staff, video conferencing, and teleconferences.
• Take minutes and provide support to facilitator committees and staff.
• Compile and prepare statistical reports or analysis.
• Act as site coordinator to coordinate services with outside vendors.
• Receipt, balance, reconcile, and distribute incoming monies.
• Order supplies and ensure equipment is maintained.
• Perform records maintenance and management, including retention or destruction of records.
• Assist in the courtroom or with court programs as needed.
• Perform other duties as assigned.

Requirements

• Knowledge of customer service practices.
• Ability to establish priorities and meet deadlines.
• Experience managing multiple projects concurrently.
• Skill in preparing and organizing documents and correspondence precisely.
• Ability to maintain accurate files and records.
• Basic understanding of conflict resolution techniques.
• Excellent oral and written communication skills.
• Strong time management and attention to detail.
• Strong organizational skills.
• Knowledge of office management systems and equipment.
• Proficiency in MS Office.
• General administrative skills.

Qualifications

• Education: A high school diploma or GED.
• Experience: Two (2) years of experience providing administrative, secretarial, or clerical support; customer service; answering phones in an office environment; working at a front desk; handling money in an office environment; or related field.
• Education Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

Work Environment and Physical Demands

• Work is performed in an office or court setting.
• A valid driver’s license and travel may be required.
• Assigned work schedule may include nights, weekends, holidays, and overtime.
• Regular interaction with co-workers, clients, the public, judges, and justices.

Pay

$17.863–$22.329 per hour or $37,155.01–$46,444.32 annually.

Benefits

• Medical, dental, vision, and prescription insurance.
• Short-term and long-term disability insurance programs.
• Employee Assistance Program (EAP).
• State-paid life insurance; supplemental and dependent life insurance options.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid vacation and sick leave up to eight (8) weeks.
• Eleven (11) paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free healthcare, prescriptions, and lab work at the Stay Well Health Center in Santa Fe, NM.
• Bilingual compensation (varies by job classification or need).
• Training and career development opportunities.
• Higher education opportunities, educational leave, and tuition reimbursement.
• Eligibility for the Public Service Loan Forgiveness Program (PSLF).
• Overtime, holiday, or shift differential pay (varies by job classification or need).
• Physical fitness leave (varies by job classification or need).