Administrative Assistant #00009

Gunston Hall, a National Historic Landmark located on scenic Mason Neck in Fairfax County, Virginia, seeks a creative and innovative Administrative Assistant to support the Executive Director and various program areas within a growing cultural organization dedicated to exploring principles expressed by George Mason in the 1776 Virginia Declaration of Rights.

About the role

The Administrative Assistant provides a broad range of administrative, operational, and program support, including extensive coordination, information processing, data management, fiscal support, and general office duties.

Responsibilities

• Provide administrative and operational support to the Executive Director and agency program areas.
• Manage information processing, data entry, retrieval, and database management.
• Establish, organize, and maintain both paper and electronic filing systems.
• Handle fiscal support tasks, including accounts payable and receivable.
• Perform general office duties and coordinate competing priorities in a fast-paced environment.
• Maintain discretion and professionalism when handling sensitive and confidential information.

Requirements

• Extensive and progressively responsible experience providing administrative support in financial, governmental, or business operations environments.
• Considerable knowledge of office practices, procedures, and administrative techniques.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint) and Customer Relationship Management (CRM) systems.
• Strong written and verbal communication skills, with the ability to interact effectively and tactfully with individuals.
• Proven ability to manage multiple tasks, meet critical deadlines, and coordinate competing priorities.

Preferred Qualifications

• Knowledge of Commonwealth of Virginia policies, processes, and practices.
• Experience with Virginia Cardinal and Procurement systems.
• Experience with Accounts Payable and Accounts Receivable.
• Office management experience.
• QuickBooks experience.

Pay

$35,000 – $55,000 per year.