Administrative / AP Assistant

Summary Description

TG3 Enterprises, Inc. (TG3E) is a growing Planet Fitness franchise group based in Londonderry, NH with clubs in NY, PA, OH, IN, IL, UT and ID. The Administrative/AP Assistant (AAPA) supports accounting functions 75% of the time and marketing and other functions 25% of the time, as assigned. This role reports to the Executive Director of Finance and the Marketing Manager.

Essential Duties

• Accounting:
  • Enter and process vendor payables
  • Review invoices for accuracy and required info
  • Help track invoice due dates and aging
  • File, scan, and organize accounting and other corporate and club documents
  • Absorb and prepare excise and sales tax returns
  • Absorb and prepare member data for lender reporting
  • Support general corporate administrative tasks, including but not limited to tracking due dates for various permits, registrations and assist with renewals
  • Maintain confidentiality of financial and other company information
  • Follow internal controls and company procedures
  • Assist with special projects as assigned
• Marketing:
  • New club openings
  • Presale signage ordering
  • Outreach research (schools, fire, chamber, etc.)
  • Tracking on Monday.com
  • 3D rendering / flythrough videos and pictures
  • Panospin photoshoot coordination
  • CCM updates (promo codes, photos, etc.)
  • Community event participation setup (local events, etc.)
  • Chamber of Commerce communications
  • Grand openings
  • Grand opening signage ordering
  • Grand opening set up
  • Agenda
  • Ordering giveaways
  • Email marketing
  • Social media posting
  • Invoice tracking
• Other Responsibilities:
  • Data entry for business data tracking as needed
  • Corporate memberships email management and outreach
  • Re-equip / remodel signage ordering
  • Health insurance reporting
  • Builders risk insurance / general liability insurance
  • Tenant improvement allowance documentation
  • FA remodel documentation
  • Submit sites on FRM
  • Research new locations to fill ADA requirements
  • Tango reporting
  • Zoning research
  • Attend and document all PFCS / PFIFC meetings
  • Dropbox organization
  • NH office outings

Qualifications & Requirements

• Associate’s or bachelor’s degree preferred or comparable business experience
• Proficient in MS Office and accounting/project management software
• Ability to work with a high level of accuracy

Management Responsibilities

This position does not supervise direct reports.

Physical Demands and Working Environment

• Environment: Work is primarily performed in an indoor office/remote environment with noise level that is quite to moderately loud. Occasional and travel to clubs may be required; exposure to noise, dust, various climate temperatures and moderate to loud noise levels.
• Physical: Primary functions require sufficient physical ability and mobility to walk, stand, and sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movements. Must be able to regularly lift and/or move 15+ pounds, and occasionally lift, carry or push up to move 25+ pounds.
• Vision: See in the normal visual range with or without correction.
• Hearing: Hear in the normal audio range with or without correction.

Disclaimer Statement

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Employees at a franchise location are employed by the Franchisee and are not employees of PFHQ (the Franchisor). Planet Fitness neither dictates nor controls labor or employment matters for franchisees or their employees and does not retain any reserved authority to control the terms and conditions of employment for franchisees or their employees. Each franchisee will determine in its own discretion whether and how these suggestions will be utilized in each club, if at all, and is responsible for ensuring compliance with local, state and federal law.

Flexible work from home options available.