Administrative and Communications Assistant - Kodiak, AK

Responsibilities

• Coordinate office procedures, maintain contact lists, training logs, schedule trainings, and educational opportunities.
• Aid in the preparation of regularly scheduled reports, photocopy and print out documents on behalf of other colleagues, produce and distribute correspondence, memos, letters, faxes and forms.
• Organize and schedule meetings and appointments, book travel arrangements and answer direct phone calls.
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Develop and maintain computer and manual filing systems, order office supplies, receive, sort, distribute, and respond to mail.
• Prepare and monitor invoices, submit and reconcile expense reports.
• Provide general support and information by answering questions and requests, reply to email, telephone or face to face enquiries.
• Handle multiple projects; research and creates presentations. Take accurate minutes of meetings.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Place and expediting orders for supplies and verify receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Handle sensitive information in a confidential manner.
• Develop, resolve, and update administrative systems to make them more efficient.
• Other administrative duties when required.

Communications Support

• Act as primary point of contact for maintaining the company’s primary and KOMAN Holdings subsidiary websites.
• Oversight and maintenance of shared internal corporate communication and branding materials and facilitation of use by NOK subsidiary, KOMAN Holdings companies.
• Day-to-day control of priorities, monitoring, maintenance, troubleshooting, and security of WordPress websites.
• Support for and creation of consistent communications and branding tools for subsidiary company use using Adobe Creative Suite.
• Ensure all work products match established corporate communications and branding strategies.
• Contribute to various corporate activities including events, meetings, and conference supports as requested.
• Contribute to overall corporate communication and branding plan content/updates.

Requirements

• 2 years’ office experience is required.
• At least 1 year corporate communications, branding and website support experience.
• Experience utilizing WordPress to design and manage company websites.
• Experience creating corporate communication and branding strategies/tools.
• Must be able to manage multiple projects and deadlines with no decrease in productivity.
• Strong computer skills with a high proficiency with the Microsoft Office Suite.
• Excellent interpersonal skills; must be able to work independently and interact effectively with all levels of the organization.
• Excellent time management skills and ability to multi-task and prioritize work.
• Excellent oral and written communications skills.
• High ethical standards and the ability to maintain confidential information.
• Excellent organizational skills and detail oriented.

Qualifications

• High School Diploma or GED is required.
• Associates degree or equivalent experience is preferred.