ADMINISTRATIVE ANALYST

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. Description Provides journey-level administrative, technical, analytical, and/or budgetary support for an assigned department. Examples of Duties Provides administrative support for a department or division in one or more of the following areas as assigned, which may include budget preparation and administration, contract monitoring, and personnel administrationConducts research and prepares reports requiring compilation and analysis of dataConducts forecasting analyses and studiesDevelops program management, data tracking, and other software applications on personal computersDevelops and implements records maintenance and analysis systemsMonitors projects and programsConfers with internal and external stakeholders regarding various matters as assignedRepresents the department at meetings, committees, and conferencesPerforms and formulates financial, administrative, policy, and organizational analyses and recommendationsAdvises management and staff regarding performance and funding mattersMonitors assigned departmental operating and capital budgetsPrepares recommendations for proposed expenditures of capital fundsResearches and recommends appropriate action regarding performance and budget variancesReviews grant requestsMonitors grant expenditures Minimum Qualifications May be required to perform other related job duties Required A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Business, Public Administration, or a related field Experience One year of relevant experience performing basic or entry-level budgeting and/or administrative work Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. The Following Are The Preferred Qualifications Experience working closely with C-Suite offices to coordinate scheduling, approvals and other processes. Experience providing support for a department's management team, including helping to manage executive calendars, tracking data and preparing comprehensive reports. Experience assisting in large-scale projects and initiatives with multiple goals and requiring the coordination of several teams. Experience with managing invoices and submitting and tracking via invoice management tools. Experience preparing briefing papers, memorandums and expense reports. Essential Knowledge Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks) Theories, principles, and practices of budget, accounting, financial, and administrative and technical analysisResearch and report preparation methodsMathematics and business statisticsApplicable business software applications Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things) Performing statistical and financial analysesAnalyzing situations, identifying problems, and developing and recommending solutionsExercising sound judgment and critical thinking in making decisionsCommunicating effectively orally and in writingPreparing comprehensive reports and correspondenceInteracting professionally with various levels of Metro employees and outside representatives Ability to (defined as a present competence to perform an observable behavior or produce an observable result) Research, compile, and analyze dataHandle highly confidential informationMeet tight time constraints and deadlinesThink and act independentlyFollow oral and written instructionsUnderstand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreementsRead, write, speak, and understand English Special Conditions This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirementsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this jobMetro provides reasonable accommodation to enable individuals with disabilities to perform the essential functionsThis classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of DirectorsContributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out Working Conditions Typical office situationClose exposure to computer monitors and video screen Physical Effort Required Sitting at a desk or tableOperate a telephone or other telecommunications device and communicate through the mediumType and use a keyboard and mouse to perform necessary computer-based functionsCommunicating through speech in the English language required (JR) Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices. Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro locations: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Open: Monday through Friday, 8am-4pm (Closed Sat & Sun) Metro Talent Hub 8501 S. Evermont Place Los Angeles, CA 90044 Open: Monday through Friday, 9am-5pm (Closed Sat & Sun) East Los Angeles Customer Center 4501 B Whittier Blvd Los Angeles, CA 90022 Open: Tuesday through Saturday, 10am to 6pm (Closed Sun & Mon) Wilshire/Vermont Customer Center 3183 Wilshire Blvd, Ste 174 Los Angeles, CA 90010 Open: Monday through Friday, 10am-6pm (Closed Sat & Sun) Rosa Parks Customer Center Willowbrook/Rosa Parks Station 11720 Wilmington Ave Los Angeles, CA 90059 Open: Monday through Friday, 6am to 6:30pm (Closed Sat & Sun) Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered. Open to the public and all Metro employees This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.