Administrative Analyst

About the role

The City is currently recruiting to fill two (2) Administrative Analyst vacancies. One position is assigned to the City Manager’s Department and one position is assigned to the Public Works Department. Candidates may be considered for either assignment based on qualifications, experience, department needs, and candidate preference.

Responsibilities

• Assists management and professional staff with studies, special projects, administrative activities, and departmental programs.
• Counsels and advises staff on matters pertaining to the interpretation and application of City policies, rules, and regulations.
• Conducts research, data collection, and analysis related to administrative, fiscal, personnel, operational, and programmatic issues.
• Analyzes alternatives and makes recommendations to improve operational and administrative practices.
• Prepares memoranda, letters, agenda materials, staff reports, summaries, lists, presentations, and other correspondence.
• Provides technical administrative support for assigned department programs, processes, and procedures.
• Responds to public inquiries, complaints, emails, calls, service requests, and requests for information.
• Interprets and applies City policies, procedures, rules, regulations, systems, and precedents.
• Participates in budget preparation, expenditure tracking, fiscal reporting, and revenue/payment processing.
• Assists with grants, loans, funding applications, reimbursement documentation, and compliance reporting.
• Aids in procurement processes, including purchase orders, purchase requisitions, RFPs, RFQs, invitations to bid, contracts, agreements, amendments, and related documentation.
• Prepares, reviews, tracks, reconciles, and maintains administrative, fiscal, contract, grant, and departmental records.
• Creates, organizes, updates, archives, and purges records in accordance with the City’s records retention policy.
• Collaborates with City departments, outside agencies, vendors, contractors, and the public.
• Observes and complies with City and mandated safety rules, regulations, and protocols.

Requirements

• Education: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field.
• Experience: One year of professional municipal administration experience.

Qualifications

• Knowledge, Skills, & Abilities:
• Principles and practices of municipal management and government.
• General principles and practices of municipal government budget preparation and administration.
• Grant funding sources and grant writing techniques.
• Sources of information related to a broad range of municipal programs, services, and administration.
• Principles and practices of leadership.
• Applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• Methods and techniques of research, statistical analysis, report preparation, and presentation.
• Principles and procedures of record keeping, document processing, and filing systems.
• Mathematical principles and statistical techniques.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Techiques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Skills

• Knowledge of funding notices issued by governmental agencies.
• Ability to maintain a working knowledge of programs and services offered including but not limited to transportation programs and/or public safety related services.
• Ability to assist with data collection, analysis and report preparation pursuant to issues governed by the Technical Traffic Advisory Committee (TTAC) and the Public Safety Traffic Commission (PSTC).
• Knowledge of theories, principles, practices, and programs relative to municipal operations including public housing and CDBG.
• Experience using spreadsheet software to track, analyze, and report data is desirable.

Benefits

Not specified.

Pay

Not specified.

Schedule

Not specified.