ADMINISTRATIVE AIDE

Main Purpose of Job

The primary purpose of this position is to provide administrative support to the Division Commander of the Field Operations Bureau of the Maryland Capitol Police, as well as to all members of that Bureau. The individual in this role supports the agency's mission by facilitating and documenting departmental activities and ensuring effective communication both within the agency and with external stakeholders.

Position Duties

• Assists in processing and maintaining all records related to the Annapolis Division, including but not limited to payroll, personnel files, performance evaluations, training records, and certification records.
• Acts as liaison responding promptly and accurately to special requests made by the Chief of Police, Members of the headquarters division of the Maryland Capitol Police, Department of General Services, and the public.
• Transcribes taped police interviews in cases of incidents, complaints, or allegations made against the department and department staff.

Minimum Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes

• Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Special Requirements

• Demonstrate the ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Selection Process

• The examination for this position will consist of a rating of your education, training, and experience related to the requirements of the position.
• Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.
• The eligibility list will be valid for one year and may be extended. The list will be used by the hiring authority to select employees for interviews.
• The list may be used to fill future vacancies of the same classification.

Benefits

• The State of Maryland offers a generous benefits package that includes:
• - Tuition reimbursement, if funding is available, for those who qualify
• - Free mass transit in Baltimore & Annapolis
• - Generous paid leave that increases with years of service
• - Paid holidays
• - Health coverage with low out-of-pocket costs
• - Employee & employer contributory pension plan

Further Instructions

• Contact Keri.Williams1@maryland.gov or call 410-767-5081 with questions about this recruitment.
• The online application process is STRONGLY preferred. Apply online at dgs.maryland.gov - Human Resources > Employment > Current Openings.
• If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time.
• TTY Users: call via Maryland Relay.

Further Information

• Click on the link below for more information
• View and print the Supplemental Questionnaire.
• Apply via Paper Application.