Administrative Aide

The Position Why join Contra Costa County Risk Management? Contra Costa Risk Management Department is seeking one (1) Administrative Aide to join our General Services Program Division. Under general supervision, the Administrative Aide provides specialized technical, clerical, and administrative support to the County’s Risk Management Department, working in close coordination with County departments, external insurance brokers, and carriers. The position assists with contractual insurance compliance and self-insurance program renewals. The Administrative Aide reports directly to the Risk Manager – General Services. The County believes staff is its greatest asset. We strive to provide a workplace that is inclusive of all people, cultures, and backgrounds. At Contra Costa County, we see every day as a chance to create a positive impact on the individuals we serve. We lead through our values, integrity, community, and our employees are dedicated and provide excellent service. The General Services program is a dedicated division within the Risk Management team where each team member has a unique opportunity to support each other, make an immediate impact on the program, and to share their experience and knowledge with the rest of the team. We Are Looking For Someone Who Is An effective communicator - You will need to possess strong verbal, written, and listening skillsOrganized - You will need to prioritize workload in a fast-paced environment and keep track of assignments and deadlinesDetail oriented - You will be responsible for accurate and effective tracking of compliance data and logistics coordinationTeam oriented - You will need to maintain working relationships with multiple parties including other County departments and stakeholdersAdaptable. You will need to effectively adjust easily to varied and changing priorities in a fast-paced environment What You Will Typically Be Responsible For Reviewing, tracking, and approving Certificates of Insurance from third-party contractors, vendors, and consultants to verify compliance with established County risk specifications prior to contract execution, and working with departments, external vendors, and insurance agents to resolve documentation discrepancies or minor clearance bottlenecksMonitoring and coordinating data logistics for the annual renewal cycle of the County’s Self-Insured Program, ensuring complex timelines are met to protect County assetsAssisting County departments by providing formal proof of insurance or self-insurance documentation required by external landlords, grantors, or partner agenciesCollaborating with staff across various County departments to evaluate agreements, real estate leases, and grant requirements, ensuring required liability limits, workers' compensation coverage, and additional insured endorsements are fully metInputting and updating compliance tracking data, expiration dates, and critical contract attachments in the department’s centralized risk management databaseAggregating, organizing, and auditing large datasets from County departments for annual renewal exposure schedulesAssisting in preparing, organizing, and tracking applications for excess insurance coverage and insurance placementsMaintaining meticulous correspondence files with external brokers, underwriters, and carriers; coordinating logistics and scheduling for annual underwriting reviews, program evaluations, and auditsMaintaining secure, confidential electronic and physical filing systems in strict compliance with state records retention laws, public disclosure requirements, and data integrity guidelines A Few Reasons You Might Love This Job You will be part of a dynamic teamYou will have the opportunity to have a hybrid remote work scheduleYou will have access to a generous benefits package including retirement, health plan options and other benefits listed here: Employee Benefits | Contra Costa County, CA Official Website A Few Challenges You Might Face In This Job You will work in a fast-paced environmentYou will be expected to manage multiple assignments with competing deadlinesYou may interact with clients that are upset and/or confused Competencies Required Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative dataFact Finding: Obtaining facts and data pertaining to an issue or questionReading Comprehension: Understanding and using written informationUsing Technology: Working with electronic hardware and software applicationsAdaptability: Responding positively to change and modifying behavior as the situation requiresAttention to Detail: Focusing on the details of work content, work steps, and final work productsProfessional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountabilityListening: Fully comprehending spoken communicationOral Communication: Engaging effectively in dialogueWriting: Communicating effectively in writingProfessional Impact: Presenting self as a positive representative of the organizationTeamwork: Collaborating with others to achieve shared goals The eligible list established from this recruitment process will be valid for 6 months and may be used to fill other vacancies countywide. For the full job description, please click on the following link: https://www.governmentjobs.com/careers/contracosta/classspecs/4336 Minimum Qualifications Education: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included one (1) class in each of the following areas: English Composition; Business or Public Administration, Political Science or Government; Mathematics or Statistics; and Psychology or Behavioral Sciences. Substitution: Full-time (or the equivalent of full-time) experience in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports and recommendations may be substituted for the required education on a year-for-year basis to a maximum of two (2) years. Selection Process Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Administrative Analyst Core Multiple Choice Assessment: Candidates who possess the minimum qualifications will be invited to participate in the Administrative Analyst Core Multiple Choice Assessment. The multiple-choice assessment will be administered via a web-based platform. The multiple-choice assessment will measure candidates' competencies as they relate to Administrative Aide. These may include but are not limited to: analyzing & interpreting data, critical thinking, fact-finding, mathematical facility, reading comprehension, attention to detail, and writing. (Weight 100%)Final Selection Interviews: Will be scheduled by the department once the eligible list is established. If you applied for another recruitment that uses this exam and the test is scheduled within 6 months of the date you took the test, you will not have the option to re-take the exam. Tentative Dates The Administrative Analyst Core Multiple Choice Assessment is tentatively scheduled to take place via computer (remotely) September 30 - October 5, 2026. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment specific questions, please contact Amanda Monson at Amanda.Monson@hrd.cccounty.us For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. Contra Costa County is committed to providing equal access and opportunity to qualified individuals with disabilities in its employment practices. If you believe you may anticipate needing reasonable accommodation, please visit our job seeker resources page at: Special Testing Accommodations | Contra Costa County, CA Official Website .