Administration & Facility Manager

Position Summary

Are you someone who takes pride in creating safe, efficient, and well-maintained work environments? As the Administration & Facility Manager, you will play a critical role in ensuring the smooth operation of our facility, grounds, fleet, and equipment. This hands-on leadership position combines facility management, vendor coordination, team leadership, and administrative support to keep our operations running at their best. You'll serve as a key point of contact for facility-related matters, proactively identifying opportunities for improvement, coordinating repairs and maintenance, and helping create a positive experience for employees, visitors, and vendors. Due to the nature of the role, participation in an on-call rotation is required to respond to facility emergencies such as power outages, water leaks, security incidents, and other urgent situations.

What You'll Do

• Facility & Asset Management

• Take ownership of the facility, fleet, equipment, grounds, and associated assets, ensuring they are maintained to the highest standards.
• Develop, implement, and manage preventive maintenance programs to maximize asset reliability and longevity.
• Identify opportunities for facility improvements and enhancements, seeking alignment and approval when appropriate.
• Cook up repairs, renovations, remodeling, and construction projects to ensure quality workmanship, safety, and cost-effectiveness.
• Perform basic troubleshooting and minor repairs as needed.

• Vendor & Project Coordination

• Manage relationships with contractors, service providers, and vendors.
• Obtain quotations, coordinate work, and oversee projects from planning through completion and invoicing.
• Ensure all work is completed in compliance with company policies, local regulations, and safety standards.

• Team Leadership

• Provide technical leadership and direct supervision for assigned employees.
• Support recruiting, onboarding, training, coaching, scheduling, performance management, and disciplinary processes in partnership with the Regional Vice President and People & Culture team.
• Monitor performance and ensure team objectives and Key Performance Indicators (KPIs) are achieved.

• Administrative & Employee Support

• Serve as a welcoming and professional first point of contact for vendors and visitors at the front desk and main phone line.
• Support company events, celebrations, and workplace initiatives in collaboration with People & Culture, the Social Committee, and other stakeholders.
• Help foster a positive and well-organized workplace environment.

• Safety & Security

• Partner closely with the Safety Manager to maintain facility safety compliance and security protocols.
• Act as one of the primary after-hours contacts for facility security and emergency response.
• Help ensure a safe, secure, and compliant workplace for all employees and visitors.

Additional Responsibilities

• Perform other duties and special projects as assigned.

Benefits

• Great long-term career prospects and development opportunities

• Challenging tasks in innovative and diverse teams

• Athletic compensation system

• Flexible working environment