Admininstrative Assistant

About the role

This role will report directly to Trevor's Accounting Manager and work onsite at our office in Scottsdale, AZ.

Responsibilities

• Provide general administrative support to Accounting/HR and senior management
• Assist with accounts payable, accounts receivable, reconciliations, and data entry
• Assist with bi-weekly payroll, timecards, tips, and payroll-related reporting
• Maintain organized accounting, payroll, and employee records
• Assist with employee onboarding, job postings, and HR documentation
• Manage scheduling, correspondence, filing, and office organization
• Take meeting notes and assist with follow-up items
• Order office supplies and complete occasional company errands
• Assist with travel arrangements, company events, and special projects
• Help create and maintain company procedures, forms, and checklists
• Provide additional administrative, accounting, and operational support as needed

Requirements

• Prior administrative or office experience preferred
• Accounting, bookkeeping, payroll, or HR experience highly preferred
• Strong Microsoft Office and Excel skills
• Excellent organization and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and work independently
• Professional, dependable, and able to maintain confidentiality
• Comfortable learning new software and systems

Benefits

• Medical insurance
• Dental insurance
• Employee discounts
• Paid time off
• Paid training