Admin Specialist II or III

About the role

The Admin Specialist II and III positions at Peoples Gas System are designed to support managers and senior management in various administrative tasks. These roles require a combination of administrative duties, data analysis, and compliance tracking.

Responsibilities

• Handle non-routine external and internal calls and inquiries. Provide first-level support for problem resolution.
• Respond to somewhat complex administrative department or unit functions for review by supervisor. Coordinate with other support staff to ensure smooth implementation/completion of activities and workflow.
• Records Management: Set up and maintain files of documents and records, ensuring accurate and logical organization of files, control confidentiality of files as necessary.
• Coordinate budget preparation, perform variance analysis, project reforecasts, tracking, scheduling and reporting of information.
• Data Analysis: Carry out special projects and assignments as requested; compile, analyze, and prepare data for administrative reports and presentations.
• Compliance Tracking, Scheduling and Record Keeping: Verify information and data for compliance with regulations and procedures. Assist in the coordination, tracking, and completion of the annual compliance projects and maintain files for Annual PSC Inspection.
• Train less experienced staff on various assignments in order to ensure consistency; facilitate and assist in leading a support work group or team to accomplish company objectives, goals and work assignments.

Requirements

• Admin Specialist II: High School Diploma or GED, 2+ years of work experience as an Administrative Specialist (Level 2) within TECO PGS; or 4+ years of administrative support related experience in a utility type of environment.
• Admin Specialist III: High School Diploma or GED, Business Administration or Secretarial courses beyond high school, 2+ years of experience as a PGS Senior Administrative Specialist; or 6+ years of related administrative support experience in progressively more complex roles/assignments in a utility type of environment.

Qualifications

• Associate’s degree from an accredited college/university.
• Some locations may benefit from bi-lingual skills.
• Knowledge of Company administrative policies and procedures, local operations, Company transaction codes and Peoples Gas geographic territory.
• Experience with utilities operations specific software systems, such as Powerplant, CIS/CRM, GIS.
• Knowledge of Company budgetary methodology and procedures, and other company policies.

Skills

• Proficiency in all software and hardware used by the department, such as PowerPlant, CIS/CRM, GIS, MS Word/Excel/PowerPoint/Access.
• Ability to use tact and diplomacy when dealing with the needs, problems, and concerns of other department staff, outside agencies and/or internal and external customers.
• Ability to work well with all levels of management.

Benefits

PEOPLE’S GAS SYSTEM OFFERS A COMPETITIVE BENEFITS PACKAGE INCLUDING:

• Performance Bonus
• Comprehensive Health Coverage
• Retirement Planning
• Ownership Opportunities
• Time to Recharge
• Growth and Development
• And much more!

Pay

Competitive Salary

Schedule

8 Hr. X 5 Days

Incident Response Assignment

As a Team Member of Peoples Gas, you will be assigned an Incident Response Assignment, receive training related to your role, and may participate in mock drills or exercises simulating various emergency scenarios.

Storm Duty Requirements

Responding to storms will be considered a condition of employment.