Admin Specialist III

About the role

This position provides administrative support to four members of an executive team. The role requires extensive administrative experience, a collaborative personality, and the ability to manage calendars, prepare for meetings, and handle minor offsite event planning. The successful candidate will be adept at understanding the nuances of supporting senior leaders and capable of troubleshooting issues independently.

Responsibilities

• Provide dedicated administrative support to executive leadership, including complex calendaring and meeting preparation.
• Draft and prepare presentations, correspondence, and reports using Office 365 applications such as PowerPoint, Word, and Outlook.
• Manage meeting coordination, including booking rooms, ensuring equipment functionality, and arranging catering as needed.
• Complete work assignments autonomously, ensuring all procedures and policies are followed.
• Plan and execute information dissemination by drafting presentations, correspondence, and reports.
• Execute department workflow by resolving standard and nonstandard requests from managers.
• Contribute to event coordination by arranging meetings and assisting with the planning of medium-scale events.

Requirements

• A High School Diploma or GED is required.
• A minimum of three (3) years of experience providing administrative support specifically for leadership is required.
• Proficiency with Microsoft Office 365 suite (Outlook, Word, PowerPoint, Excel).
• Experience with data entry and maintaining data integrity.
• Demonstrated interpersonal and communication skills.

Qualifications

• One (1) year of work experience in a role requiring interaction with senior leadership (e.g., Director level and above).
• One (1) year of experience developing and delivering presentations to management.

Benefits

Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Pay

The salary range for this position is $50,000 - $70,000 annually.

Schedule

The position is based in Santa Rosa, California and is a 5-day per week role.