Admin Secretary

About the role

Provides administrative support to a Dean or Director. Performs general office duties and complex clerical duties. May oversee the scheduling and job assignment of temporary or part-time clerical employees.

Minimum Qualifications

• High school diploma or equivalent
• Minimum three years clerical or secretarial experience in an educational or business setting

Preferred Qualifications

• Associate degree or higher earned from an accredited institution
• Three years clerical or secretarial experience in an educational, accounting or business setting

Responsibilities

• Provides general administrative support for Academic Deans or Directors, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records
• Oversees multiple budgets to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration
• Provides administrative support to Dean or Directors, and faculty for calendar assistance, scheduling, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events
• Facilitates and coordinates campus events and productions to include theatre productions, musical performances, training sessions, meetings, guest speakers, and Dean or Director led events
• Communicates verbally and in writing with faculty, staff, administration, students, and other stakeholders in an appropriate and professional manner while maintaining confidentiality and FERPA standards
• Creates and maintains minutes of meetings, correspondence, reports, faculty load and other records for Dean or Directors, faculty, and appropriate committees
• Creates, processes, submits, and maintains required in accordance with established procedures and deadlines using database systems as required
• Other duties as assigned

Skills

• Knowledge and broad understanding of standard accounting procedures including budgets, estimates, price quotes, purchasing, and account reconciliation
• Ability to effectively use interpersonal communications skills with emphasis on initiative and execution of duties in support of the college mission in a diverse community
• Ability to work independently and manage time and resources efficiently and effectively
• Strong computer skills to include database management, word processing, spreadsheets, and email
• Knowledge of Motlow and TBR policies and procedures

Pay

$37,010 to $40,010

Benefits

• Excellent retirement package from the state of Tennessee
• 401K plan with match
• Thirteen paid annual holidays in addition to annual and sick leave days
• Health and dental insurance
• Tuition discounts
• State employee discounts