Admin & Fiscal Mgr.

About the role

Manages the accounting and fiscal operations for the Division. Oversees the budget development and management processes. Supervises staff.

Responsibilities

• Manages and oversees the agency's fiscal operations for accounting and financial processes
• Processes and/or supervises agency payroll and personnel actions
• Coordinates facilities issues for the agency
• Coordinates agency disaster preparation and continuity of operation plan
• Develops management systems that measure and monitor decision and section costs, revenue generation and projections, and fiscal efficiencies
• Prepares and monitors annual expense and revenue budgets. Compiles and monitors budgets. Prepares interim budget adjustments for personnel, operations, and project budgets
• Oversees the accounts receivable, accounts payable, asset tracking, long-term debt or capital lease, payroll, and purchasing functions
• Acts as the division liaison for internal and external audits
• Supervises staff which includes hiring, orienting, training, assigning, and reviewing work performance, annual work performance appraisals, and discipline
• Ensures the Division's fiscal operations are in compliance with applicable rules, regulations, statutes, laws, policies, and generally accepted accounting principles for governmental accounting by implementing and reviewing internal controls and performing verification and review procedures
• Tracks costs and fees for correct billing and costing for contracts
• Processes journal entries and performs monthly reconciliations
• Manages accounting functions for grant funds. Monitors receipts and expenditures of grants and contracts. Prepares the annual single audit and other grant schedules
• Acts as the division's fixed and controlled asset manager
• Performs periodic internal audits of revenue receipting procedures
• Oversees records/archive management and contract administration
• May oversee and/or perform development and maintenance of the office website
• May prepare grants and contract billings. Audits grants and contractual expenses

Minimum Qualifications

• Bachelor's degree from an accredited college or university in Accounting, Finance, or other closely related field with completed coursework through Intermediate Accounting
• Six (6) years of experience, of which one (1) year must have been in a supervisory capacity
• OR an equivalent combination of related education and experience
• Education may not be substituted for the required Intermediate Accounting coursework or supervisory experience
• Must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program

Knowledge, Skills, and Abilities

• Knowledge of general, government, and cost accounting principles, methods, and techniques
• Effective budgeting principles, methods, and techniques
• Government finance standards for budget reporting and disclosures
• Statistical theory and applications
• Utah Code and related federal regulations
• Revenue forecasting practices
• Effective supervision principles and practices
• Ability to provide technical and policy leadership and direction
• Ability to prepare and present financial reports and documentation
• Ability to use computer software related to job-specific duties
• Ability to perform economic forecasting
• Ability to perform financial analysis and interpretation
• Ability to effectively use financial database programs
• Ability to analyze and make recommendations for procedures and financial processes

Benefits

• 12 Holidays per year
• Up to 24 vacation days per year
• 12 sick days per year
• One personal day per year
• Hybrid work environment with flexibility for remote and in-office work
• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
• Medical coverage including a 100% county paid premium option
• Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1,200/year
• Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development
• Hospital insurance, pet insurance, auto and home insurance, and discounts at County facilities

Schedule

Work duties are typically performed in a general office setting.