Fiscal Administrator

About the role

The Fiscal Administrator provides comprehensive fiscal support services and is responsible for the management and oversight of the fiscal operations of the Department of Finance and Administration.

Responsibilities

• Processes and/or approves financial transactions (honorariums, payment requests, reimbursements, p-card purchases, eVA orders, etc.); reviews and approves reconciliations and supporting documentation ensuring accuracy and policy compliance;
• Manages purchasing activities and oversees the processing of invoices, purchase orders, and reimbursements to ensure timely payments;
• Covers travel authorizations, travel arrangements, and travel reimbursements in accordance with university policies;
• Collaborates with central university offices and internal partners to resolve complex fiscal issues;
• Supports audits, reviews, and other compliance-related requests by providing documentation and explanations as needed.

Requirements

• Procures and manages department inventory, facilities, space, compliance, and risk management;
• Manages space allocation and coordination of facilities requests, phone services, etc.;
• Manages the department inventory process in collaboration with the CEHD Technology Support team to ensure all equipment and assets are tagged and included in the college inventory.

Qualifications

• Bachelor’s degree in finance, accounting, business administration, or related field and relevant professional experience (typically three or more years), or an equivalent combination of education and experience;
• Demonstrated experience in fiscal, accounting, or financial administration, including oversight of complex transactions;
• Experience supporting budget development, financial planning, and reporting processes;
• Experience or demonstrated ability to provide functional oversight;
• Experience interpreting and applying policies and procedures in a higher education or public-sector environment;
• Strong analytical skills with experience in budgeting, tracking, and forecasting revenue and expenses;
• Excellent organizational, communication, and problem-solving skills;
• Knowledge of generally accepted accounting principles, financial management, internal controls, fiscal policies, and compliance requirements;
• Knowledge of federal, state, and university regulations, policies, procedures, and contract terms and conditions;
• Understanding of budget development, financial planning, financial reporting, and academic operations;
• Strong organizational, analytical, problem-solving, and time management skills;
• Effective verbal and written communication skills;
• Strong interpersonal, diplomacy, customer service, and teamwork skills;
• Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and internet research tools;
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure;
• Ability to research, analyze, interpret, and apply fiscal, regulatory, and compliance requirements;
• Ability to build and maintain effective working relationships with faculty, staff, and stakeholders at all levels;
• Ability to quickly learn and adapt to new electronic systems and technologies;
• Strong attention to detail, professionalism, accountability, and commitment to timely, accurate results.

Skills

• Experience with enterprise financial, budgeting, and reporting systems;
• Experience managing a diverse portfolio of funds;
• Experience using data for decision-making;
• Experience in a higher education or public-sector setting;
• Knowledge of Commonwealth of Virginia regulations and George Mason University policies and procedures related to financial management, reporting, compliance, fiscal services, purchasing, travel, human resources, and payroll;
• Knowledge of financial reporting, compliance, and administrative business processes;
• Process improvement mindset and commitment to achieving high-quality outcomes;
• Proficiency with George Mason University systems, including Patriot Web, Banner, Workflow, MicroStrategy, and related applications;
• Demonstrated teamwork and initiative;
• Ability to work independently and collaboratively in team-based environments;
• Ability to contribute to long-term planning, strategic initiatives, and program improvement efforts;
• Ability to use data and analytics to support decision-making;
• Ability to adapt to evolving responsibilities and changing priorities;
• Ability to work effectively across multiple functional areas.

Benefits

Salary is commensurate with experience and qualifications.

Pay

Salary is commensurate with experience and qualifications.

Schedule

Full-time (1.0 FTE, 40 hrs/wk)