Admin Coordinator / HR Liaison

About the role

The Administrative Coordinator/HR Liaison for the Department of Pharmacology, Physiology & Neuroscience at the University of South Carolina Floyd School of Medicine will oversee, manage, and coordinate the department's administrative operations, personnel management, and support services.

Responsibilities

• Manages all personnel matters for the department, including position establishment and reclassification, hiring of faculty, students, and staff, coordinating salary adjustments, and performance review/evaluations, plus serves as department liaison to Human Resources Office, Fiscal and Sponsored Program offices.
• Captures and manages all personnel data in T/L-ABS, coordinates searches and onboarding as needed.
• Participates in meetings on fiscal and human resource matters for the department as needed, and updates faculty on evolving HR procedures.
• Maintains confidential records for faculty, staff, and students including T/L-ABS management, FMLA requests, and time sheets.
• Executes travel authorizations requests, as needed.
• Provides administrative support of all department teaching functions, including assistance with exam preparation and student-related processes as needed.
• Oversees appointment of students for stipend support.
• Oversees office management and assists in planning and implementation of coordinating administrative duties within the department. Coordinates candidate interviews, departmental meetings, and department-sponsored seminars or lunches. Prepares and disseminates information for meetings, lectures, and assists with special reports for the Chair.
• Affords administrative support for other general business activities for the department, and other duties as needed.

Requirements

Required:

• Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
• Knowledge of or ability to learn UofSC personnel procedures, including experience with UofSC practices and procedures related to managing departmental human resources.
• Experience or skilled at use of online electronic forms and platforms including personnel management, T/L-ABS, PeopleAdmin, travel, and purchasing and some experience with PeopleSoft and University fiscal management systems.
• Knowledge of student-related procedures and practices, plus ability to coordinate diverse administrative functions.
• Skills needed in computer/internet fluency, demonstrated experience with human resources procedures and policies, and ability to multitask with attention to detail.
• Skilled use of computers and applications such as Microsoft Excel, Powerpoint and Word.
• Establish and maintain effective working relationships with co-workers, faculty and students.
• Conducts business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations.

Qualifications

Preferred:

• Knowledge of UofSC personnel procedures, including experience with UofSC practices and procedures related to managing departmental human resources.
• Experience or skilled at use of online electronic forms and platforms including personnel management, T/L-ABS, PeopleAdmin, travel, and purchasing and some experience with PeopleSoft and University fiscal management systems.
• Knowledge of student-related procedures and practices, plus ability to coordinate diverse administrative functions.
• Skilled use of computers and applications such as Microsoft Excel, Powerpoint and Word.
• Establish and maintain effective working relationships with co-workers, faculty and students.
• Conducts business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations.

Skills

Skills needed in computer/internet fluency, demonstrated experience with human resources procedures and policies, and ability to multitask with attention to detail.

Benefits

The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance, Retirement Programs, Paid Tuition, Dependent Scholarships, Annual Leave, Sick Leave, 13 Paid Holidays (including an extended December holiday), Paid Parental Leave, Professional Development Opportunities.

Pay

Salary commensurate with qualifications.

Schedule

Standard Work schedule (8:30-5:00 PM) with lunch breaks Monday-Friday. Can be flexible with start and end times for 37.5 hours/week.