Admin & HR Coordinator

About the role

We are seeking a highly organized and proactive Admin & HR Coordinator to ensure smooth day-to-day operations of our California office. This role requires strong coordination skills, as you will work closely with support functions (HR, Finance, IT, Operations) that are primarily based in India. Flexibility to collaborate across different time zones is essential.

Responsibilities

• Manage general office operations including facilities, supplies, vendors, and workplace compliance.
• Act as the first point of contact for employees, visitors, and external partners in the US.
• Cook up coordination with HR, Finance, and Operations teams in India to support global business needs.
• Assist with employee onboarding/offboarding processes in collaboration with India HR team.
• Handle scheduling, meeting coordination, and occasional travel arrangements for leadership.
• Support finance tasks such as expense reporting, invoice processing, and vendor payments, in partnership with India-based finance teams.
• Maintain accurate office records, databases, and documentation.
• Ensure compliance with California workplace regulations (health & safety, labor laws).
• Organize office events, team activities, and employee engagement initiatives.
• Provide general administrative support across US and global teams.

Requirements

• Bachelor’s degree preferred; high school diploma or equivalent required.
• 2–4 years of experience in office administration, executive assistance, or operations.
• Strong organizational, multitasking, and coordination skills.
• Excellent communication skills (written & verbal) to work effectively across time zones.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Comfortable using collaboration tools like Zoom, Teams, and MS Outlook.
• Ability to work independently while staying aligned with global processes.
• Knowledge of California workplace compliance and labor practices is a plus.

Qualifications

• Experience working in a fast-paced environment.
• Ability to manage multiple priorities simultaneously.
• Strong attention to detail and accuracy.
• Experience with project management tools.

Skills

• Microsoft Office Suite proficiency.
• Google Workspace proficiency.
• Collaboration tools like Zoom, Teams, and MS Outlook.
• California workplace compliance knowledge (optional but beneficial).

Benefits

• Competitive salary.
• Flexible work schedule.
• Professional development opportunities.
• Health and wellness programs.
• Work-life balance initiatives.

Pay

Commensurate with experience.

Schedule

Full-time.

Benefits

• Health and wellness programs.
• Work-life balance initiatives.

Seclore

Seclore is the Data Security Intelligence company for the era of enterprise AI. Seclore helps organisations secure the data that powers how people and AI work, enabling them to adopt AI safely without losing control of sensitive information. By securing data itself and ensuring protection travels with it wherever it moves, Seclore enables trust, control, and resilience across the modern enterprise. Seclore serves more than 500 global enterprises and government organisations across over 40 countries. For more information, visit www.seclore.com.