Admin Coordinator

Job Title: Admin Coordinator Duration: 12 months Schedule: 5/40 (Longer hours are required during Turnaround execution which may also require working weekends) Location: Gonzalez, LA, Allentown, PA, Pasadena, TX, Port Arthur or Long Beach, CA This opportunity supports turnaround and project activity in a fast-paced industrial environment, with responsibility for requisitioning, invoice review, administrative coordination, and stakeholder follow-up. The role offers exposure to SAP requisitioning, invoice approvals, and turnaround operations, while contributing to the smooth delivery of materials, services, and team support across office, home, and site-based settings. Travel within the U.S. may be required, primarily across California, Louisiana, and Texas. Requirements Minimum high school diplomaSAP training with requisitioning and invoice processingMinimum 5 years of SAP services and materials requisitioning experienceMinimum 5 years of SAP invoice review and approval experience using VIM AnalyticsExperience supporting turnaround activitiesExperience working across administrative support, vendor follow-up, invoice validation, and stakeholder coordinationStrong SAP requisition creation for materials and services using best practicesInvoice validation and approval support, including issue resolution and goods receiving processesAbility to work with procurement, accounts payable, vendors, and internal stakeholders to resolve escalated issuesStrong leadership and multi-tasking capabilityStrong written and verbal communication, organizational, and planning skillsAbility to work independently, take initiative, and drive results with minimal supervisionProficiency in Microsoft Excel, Word, PowerPoint, Outlook, OneNote, and SharePointWillingness to learn and use current and future systems and applicationsProfessional and collaborative approach to working with employees, peers, management, support personnel, program participants, and business area contactsConstructive approach to problem solving and conflict resolution Required Certifications TWIC card active for the full length of assignmentOSCA training/certifications required within the assignment or before travel to siteDISA DT required within the assignment or before travel to site Preferred Qualifications Turnarounds experience preferred About Airswift Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical