Admin Billing Specialist

Discover a more connected career Project Coordinator Monday - Friday We’re looking for a detail driven & team oriented Project Coordinator who enjoys working with people and numbers. This is an in-office role where you’ll play a key part in keeping projects running smoothly by ensuring work is accurately tracked, organized, and billed to our clients. You’ll collaborate daily with field teams, supervisors, and accounting to review work logs, prepare invoices, and maintain accurate project records. If you enjoy solving problems, staying organized, and getting the details right, this role offers the opportunity to make a real impact while supporting field operations, delivering excellent service to our customers, and growing your skills in project coordination, financial tracking, and client communication. Connecting You To Great Benefits Weekly PaychecksPaid Time Off, Parental Leave, and HolidaysInsurance (including medical, prescription drug, dental, vision, disability, life insurance)401(k) w/ Company MatchStock Purchase PlanEducation ReimbursementLegal InsuranceDiscounts on gym memberships, pet insurance, and much more! What You’ll Do Review daily production reports, timesheets, and work logs to verify accuracy before billingEnter and maintain project data, labor hours, and production units in spreadsheets and internal systemsPrepare, submit, and track client invoices based on completed work and contract requirementsReconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisorsSet up new projects and purchase orders in the billing system and maintain contract filesSupport payroll coding by confirming time entries are aligned with job tasks and cost codesMonitor project status, timelines, and documentation to ensure timely billing and closeoutCreate and organize project folders, records, lien waivers, permits, and closeout packagesCommunicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiriesMaintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedulesAssist with accounts receivable follow-ups and help resolve outstanding invoice issuesPrepare reports and provide administrative support to project managers and leadershipHandle confidential information with professionalism and strong attention to detail What You’ll Need High school diploma or equivalent required; associate or bachelor’s degree a plusAbility to pass pre-employment screening2+ years of experience in project coordination, billing, accounting support, or administrative role (construction/telecom/utilities preferred)Strong Excel/Google Sheets ability (data entry, formulas, reporting)Comfortable working in-office daily and supporting field and accounting teamsExcellent attention to detail and accuracy working with numbers and documentationAbility to read, understand, and process purchase orders, production reports, and time entry dataStrong organization and time management skills with the ability to meet deadlinesClear and professional communication skills, both written and verbalAbility to identify and resolve billing discrepancies and data issuesExperience using project management or billing software preferredReliable, dependable, and able to handle confidential information Why grow your career with us Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. Building stronger solutions together Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.