Admin Assistant / Project Coordinator

Required qualifications for the candidate

• 1-3 years of experience in order processing, project coordination, operations support, or administrative roles.
• Experience working with high-volume transactional workflows such as order entry, purchase orders, invoicing, or logistics coordination.
• Ability to process orders accurately while managing multiple requests and deadlines
• Attention to Detail & Accuracy
• Proficiency in Microsoft Excel, Outlook, and general office software.
• Experience working with ERP systems, order management systems, or project tracking tools.

Position Summary

An Administrative Assistant/PC II will perform clerical and administrative duties, resolve information requests, oversee routine processes while collaborating closely with administrators and other employees to organize files, create correspondence and prepare reports and documents.

Key Duties and Responsibilities

• Assist in various projects and assignments
• Support the department in administrative functions
• Oversee assigned processes and tasks
• Implement office operations and procedures
• Manage relationships with office supply vendors
• Maintain office supplies inventory
• Review and approve office supply orders
• Organize and schedule meetings and appointments
• Work with operations team to address building maintenance matters
• Other duties assigned by the manager

Critical Knowledge and Skills

• Strong general office skills
• Computer literate with ability to effectively use Microsoft Office tools
• Excellent interpersonal/communication skills, ability to work with different personalities
• Answer policy and procedure questions
• Ability to make independent decisions daily, addressing the best way to oversee specific tasks.
• Communicate and collaborate with other administrators, support personnel, management, and outside departments on a regular basis.
• Reliable, punctual and detail orientated with excellent organizational skills
• Work in a constant state of alertness and safe manner