Admin Assistant II

About the Role

This position provides administrative, operational, and coordination support to Human Resources leaders, teams, programs, and initiatives. The Administrative Assistant II performs a variety of administrative activities that support the effective and efficient operation of assigned Human Resources functions. This position will be 5 days in-office based in our Woodall Rodgers location.

Key Roles & Responsibilities

• Provides general administrative and coordination support to assigned Human Resources leaders, teams, programs, and initiatives.
• Coordinates calendars, meetings, appointments, interviews, training sessions, events, and other HR activities as assigned.
• Coordinates event logistics, including room reservations and setup, catering, materials, supplies, participant communications, travel arrangements, accommodations, and other logistical needs.
• Maintains departmental records and documentation in accordance with Company policies, procedures, retention requirements, and applicable confidentiality standards.
• Supports routine purchasing and financial administration activities, including purchase orders, invoices, procurement card reconciliation, contracts, supplies, merchandise, and expense tracking.
• Coordinates travel arrangements, accommodations, itineraries, and related administrative activities for assigned team members.
• Monitors assigned email inboxes and other communication channels; responds to routine inquiries and routes requests to the appropriate HR team member as needed.
• Responds to routine inquiries, routes requests appropriately, and works collaboratively with employees, leaders, vendors, and other internal and external partners.
• Handles sensitive employee and Company information with discretion and confidentiality and provides backup or special-project support across Human Resources as business needs require.
• Depending upon direct assignments, the HR Admin Assistant II may:
  • Support employee-related HR processes, which may include workers' compensation, leave or disability documentation, unemployment correspondence, terminated employee files, and scheduling related to employee investigations.
  • Support Talent Management, learning, orientation, and employee development activities, including participant coordination, training records, learning systems, inbox management, and data entry.

Requirements

• High school diploma or equivalent required. Associate degree or additional education preferred.
• Two or more years of administrative, coordination, Human Resources support, event coordination, or related experience preferred.
• Strong organizational and time-management skills with the ability to prioritize and manage multiple assignments simultaneously.
• Strong attention to detail and commitment to accuracy and timely completion of work.
• Excellent verbal and written communication skills.
• Strong working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn and effectively use HR, learning, financial, procurement, records-management, and other Company systems as required.
• Ability to work independently while effectively collaborating within a team environment.
• Ability to interact professionally with employees and leaders at all levels of the organization.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive employee and Company information.
• Strong customer-service, problem-solving, and interpersonal skills.
• Ability to adapt to changing priorities and provide support across multiple HR functions.

Measures of Success

• Produces accurate, timely, and high-quality administrative work.
• Effectively coordinates multiple activities, schedules, programs, and priorities.
• Provides responsive and professional support to HR partners, employees, leaders, and other stakeholders.
• Maintains accurate, organized, and appropriately confidential records and information.
• Demonstrates initiative, sound judgment, flexibility, and reliability in a changing work environment.
• Builds and maintains the respect, confidence, and trust of employees, leaders, team members, and business partners.
• Collaborates effectively across Human Resources and other Company functions to support business and employee needs.

Benefits

• Annual incentive program
• Competitive health and welfare benefits (medical, dental, vision, life insurance)
• Ability to earn wellness incentives (up to $2,300 in 2026 as an Employee only) and other wellbeing resources
• 401k with dollar-for-dollar company match up to 6%
• 401k match with student debt program
• Cash balance pension plan
• Adoption Assistance
• Mental health resources
• Employee resource groups
• Tuition reimbursement
• Competitive vacation, 10 company holidays and 2 personal holidays
• Paid parental leave
• Salary continuation for up to 6 months for approved employee illness or injury
• Other perks such as commuter benefits, electric vehicle incentive program, appliance purchase plan