Admin Assistant II

About Abbott

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

About the Role

This position is an onsite role located in Lake Bluff, IL, within the CHR Corporate Human Resources department. As the Administrative Assistant II, you will provide advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. You may also provide backup support to higher-level management as needed.

Responsibilities

• Answering phones.
• Calendar management.
• Scheduling travel.
• Managing correspondence and scheduling couriers.
• Processing expense reports.
• Meeting/event planning.
• Creating or modifying business documents.
• Preparing presentations from source materials.
• Handling teleconference and BlackBerry setups.
• Acting as a liaison for remote access issues.
• Support for tracking budget expenditures (as needed).
• Coordinating and maintaining departmental files in compliance with corporate and government regulations.
• Following purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Ordering business cards and stationery.
• Using basic to intermediate software skills to perform work assigned.
• Using and understanding Microsoft Office Suite and other business-specific software, including the Corporate Travel website and employee performance management systems.
• Coordinating new employee office setups and on-boarding.
• Training/coordinating work for new administrative assistants.

Requirements

• High School diploma or equivalent; some college preferred.
• 1 year of previous administrative experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Preferred Qualifications

• Advanced knowledge of Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, Visio or OrgPlus, and Outlook.
• Microsoft Power Apps knowledge preferred.

Benefits

• Career development with an international company.
• Free medical coverage in the Health Investment Plan (HIP) PPO medical plan (qualification required).
• Excellent retirement savings plan with high employer contribution.
• Tuition reimbursement, Freedom 2 Save student debt program, and FreeU education benefit for bachelor’s degrees.
• Recognition as a great place to work in dozens of countries and as one of the most admired companies by Fortune.
• Recognition as one of the best big companies to work for, as well as a best place to work for diversity, working mothers, female executives, and scientists.

Pay

The base pay for this position is $22.50 – $45.00 per hour. In specific locations, the pay range may vary from the range posted.