Admin Assistant II

About the role

This position is responsible for providing administrative and secretarial support to company director level positions.

Responsibilities

• Performs clerical and secretarial duties in support of a director level employee and staff including the handling of sensitive details and assignments
• Coordinates the director's schedule, expenses, meetings, travel, etc.
• Schedules appointments as needed
• Monitors all incoming calls, messages and mail, handling as many responses as possible independently with a prescribed degree of discretion
• Organizes, prioritizes and summarizes data, materials and information
• Prepares reports and summaries and organizes data for the director's review
• Anticipates, prepares/revises and sends correspondence on behalf of the director
• Creates, maintains, updates and reconciles spreadsheets and various reports to support the director's decision making process
• Responsible to conduct yourself and ensure your subordinates (if applicable) conduct themselves in a manner consistent with company mission, values, code of ethics, policies, and other standards of conduct

Preferred Qualifications

• Education: High school diploma or equivalent, associate's degree or two year certificate in an administrative related field preferred
• Years of Related Experience: Typically has 3 - 5 years of related experience
• Knowledge/Skills/Abilities:
  • PC skills including expertise with MS Office and Outlook
  • Basic understanding and knowledge of business unit structure, policies, products, etc.
  • Good interpersonal and communication skills with a moderate degree of sensitivity for confidentiality
  • Ability to gather, organize and analyze data
  • Solid sense of priority, logic and objectivity

Pay

$18.90 ~ $33.00. Actual compensation will vary depending on candidate experience and skill set.