Admin Assistant - Hybrid Fairfield County - Up to $150K

About the role

We are seeking a highly organized Administrative Coordinator to support a dynamic Talent Acquisition team within a global financial services organization.

Responsibilities

• Manage complex calendar coordination and high-volume interview scheduling across multiple teams and stakeholders
• Serve as a primary point of contact for candidates throughout the interview process, providing timely and professional communication
• Cook up in-person interview days, including room bookings, scheduling adjustments, catering arrangements, and candidate hospitality
• Support recruiting events, campus programs, internship initiatives, and networking functions by coordinating logistics and vendor relationships
• Process expense reports, candidate reimbursements, invoices, and vendor payments
• Maintain accurate records and documentation within recruiting and HR systems
• Partner closely with recruiters, hiring managers, external agencies, and vendors to ensure recruiting processes run smoothly

Requirements

• Bachelor's degree required
• 5+ years of experience in an Administrative Assistant, Executive Assistant, Recruiting Coordinator or similar support role
• Experience supporting multiple stakeholders in a fast-paced corporate environment
• Strong calendar management and scheduling experience
• Proven ability to manage competing priorities and tight deadlines
• Strong interpersonal skills and professional presence
• Experience coordinating meetings, events, travel arrangements, and logistics
• Experience handling confidential information with discretion and professionalism
• Experience with ATS platforms or HR systems is a plus, but not required