Admin Assistant (Engineering, Programs)

Responsibilities

• Create appearance approval document, track changes and distribute to team members.
• Generate RFQ documents for all changes that impact tooling and/or product pricing. Track the program’s budget.
• Complete and generate KRAs for the employees within the specific engineering group based on information gathered from Gate Reviews, Financial Reports, etc.
• Review and track updates on all Sales Orders for the program. Generate Purchase Orders, secondary tooling, gaging, sample material, etc. based on funding from the Sales Order.
• Maintain the Programs Milestones, working with Program Managers to update milestone dates each month.
• Maintain and update workplans throughout the program at the direction of the Program Manager.
• Participate in program reviews internally and with OEMs.
• Prepare and update monthly reports, tooling invoices (TIRs/Milestones/KRAs).
• Maintain build area inventory.
• Maintain and update bump charts and part number lists for assigned programs.
• Track, maintain and facilitate communications for Tech Center and Plant pre-production orders for assigned programs.
• Work with PE’s or Plant Customer Service Coordinatores to prepare and ship pre-production orders.
• Work with Finance to review monthly financial reports to maintain accurate Program and Group data.
• Create and maintain asset lists and related documentation for the life of the program. Submit for asset approvals per OEM standard.
• Track tooling PO’s and PPAP dates for timely invoicing, as well as submitting tooling invoicing requests for all tooling PO’s on assigned programs.
• Ford Programs only – Enter information into WERS (Ford’s System).
• Other tasks and duties as assigned.

Qualifications

• Two years manufacturing related experience (preferably in automotive).
• Some college instruction [preferably in an engineering curriculum].
• A minimum score of 50 on the Wonderlic Select Assessment (Traditional Score of 20 on the cognitive portion).