Admin Assistant - Dedicated Transportation

Work schedule during non-peak months (Feb–Aug) is Sun–Thurs, 12:00 AM–8:30 AM. During peak months (Sep–Jan) it is Thurs–Mon, 12:00 AM–8:30 AM.

About the role

The Administrative Assistant I provides a variety of administrative support to department staff, including handling routine and advanced tasks to facilitate department operations and management.

Responsibilities

• Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings, and maintains manager’s calendar.
• Resolves routine issues in absence of manager.
• Coordinates special projects and analysis for manager.
• Maintains budget and/or expense reports; makes recommendations on and prepares budget and manager expense reports.
• Develops reports and presentations.
• Compiles, researches, and tabulates data; may perform some analysis.
• Acts as interface with internal or external customers.
• Sorts, opens, and distributes mail.
• Makes travel arrangements.
• Types, designs correspondence, memos, tables, or graphs.
• Maintains files for the department.
• May periodically assist in training and checking the work of lower-level employees.
• Performs other duties as assigned.

Skills

• Performs work independently with minimal supervision; work can generally be completed without established procedures.
• Demonstrated ability to perform assigned tasks under own initiative.
• Applies advanced skills in area of specialization.
• Ability to maintain confidential information.
• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors).
• Ability to work independently and as a member of a team.
• Capable of multi-tasking, highly organized, with excellent time management skills.
• Flexibility to operate and self-driven to excel in a fast-paced environment.
• Excellent organizational skills; ability to prioritize.
• Strong verbal and written communication skills; good writing composition skills.

Qualifications

• High School Diploma or GED (required).
• Bachelor’s Degree in a related field (preferred).
• Three to five years or more in advanced administrative positions (required).
• Strong knowledge or specialized training and a comprehensive understanding of general aspects of the functional area; ability to apply knowledge and skills to varied situations (advanced level required).
• Advanced PC skills, including MS Office (Word, Excel).
• Prior knowledge of company procedures and policies (advanced level required).

Benefits

• Comprehensive health and welfare benefits: medical, prescription, dental, vision, life insurance, and disability insurance options.
• Paid time off for vacation, illness, bereavement, family, and parental leave.
• 401(k) savings plan with company match.
• Discounted stock purchase options.
• Performance-based annual cost-of-living increases.
• Comprehensive training and professional development resources.
• Additional day of Paid Time Off for Military Veterans.

Pay

Hourly pay range: $23.00 – $25.00.