Admin Assistant - Dedicated Transportation

About the role

The Administrative Assistant I will handle a variety of tasks including administrative support to department staff.

Responsibilities

• Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings and keeps manager's calendar
• Resolves routine issues in absence of manager
• Coordinates special projects and analysis for manager
• Maintains budget and/or expense reports
• Makes recommendations on and prepares budget and manager expense reports
• Develops reports and presentations
• Compiles, researches and tabulates data and may perform some analysis
• Acts as interface with internal or external customers
• Sorts, open and distributes mail
• Makes travel arrangements
• Types, designs correspondence, memos, tables or graphs
• Maintains files for the department
• May periodically assist in training and checking the work of lower level employees
• Performs other duties as assigned

Skills and abilities

• Performs work independently with minimal supervision
• Work can generally be completed without established procedures
• Must have demonstrated ability to perform assigned tasks under own initiative
• Applies advanced skills in area of specialization
• Ability to maintain confidential information
• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)
• Ability to work independently and as a member of a team
• Capable of multi-tasking, highly organized, with excellent time management skills
• Flexibility to operate and self-driven to excel in a fast-paced environment
• Excellent organizational skills
• Ability to prioritize
• Strong verbal and written communication skills
• Good writing composition skills

Qualifications

• H.S. Diploma/GED (Required)
• Bachelor's Degree in related field (Preferred)
• Three (3) to five (5) years or more in advanced administrative positions (Required)
• Requires strong knowledge or specialized training and a comprehensive understanding of general aspects of the functional area
• Must be able to apply knowledge and skills to varied situations (Advanced, Required)
• PC skills to include MS Office (Word, Excel) (Advanced, Required)
• Prior knowledge of company procedures and policies (Advanced, Required)

Schedule

Work schedule during non-peak months (Feb-Aug) will be Sun-Thurs 12am-8:30am. During peak months (Sep-Jan) it will be Thurs-Mon 12am-8:30am.

Pay

Hourly rate range: $23.00 - $25.00 per hour. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type.

Benefits

• Comprehensive health and welfare benefits including medical, prescription, dental, vision, life insurance and disability insurance options
• Paid time off for vacation, illness, bereavement, family and parental leave
• Tax-advantaged 401(k) retirement savings plan with company match
• Discounted stock purchase options
• Performance-based annual cost of living increases
• Comprehensive training and professional development opportunities
• Regional and local Ryder resources for guidance and support
• Additional day of Paid Time Off for Military Veterans