Administrative Assistant - Dedicated Transportation

Experienced working extended hours, weekends, and peak-season schedules to meet customer expectations and maintain service excellence in a fast-paced logistics environment.

About the role

We are seeking an Administrative Assistant I to handle a variety of administrative support tasks for department staff. This role is ideal for a results-driven logistics professional with experience in load planning, transportation optimization, and customer service. The successful candidate will be skilled in building efficient freight loads, maximizing trailer utilization, reducing transportation costs, and ensuring on-time delivery performance. You will manage high-volume operations, adapt to changing customer demands, and collaborate across cross-functional teams to resolve transportation challenges.

If you possess a strong work eth, a burning desire to succeed, and align with our core values—Trust, Innovation, Expertise, Collaboration, and Safety—this opportunity is for you. Embracing and utilizing technology as part of your daily routine is crucial. You will serve as a management and professional representative of Ryder.

Responsibilities

• Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings, and maintains manager’s calendar.
• Resolves routine issues in the absence of the manager.
• Coordinates special projects and analysis for the manager.
• Maintains budget and/or expense reports; makes recommendations and prepares budget and manager expense reports.
• Develops reports and presentations.
• Compiles, researches, and tabulates data; may perform some analysis.
• Acts as an interface with internal or external customers.
• Sorts, opens, and distributes mail.
• Makes travel arrangements.
• Types, designs correspondence, memos, tables, or graphs.
• Maintains files for the department.
• May periodically assist in training and checking the work of lower-level employees.
• Performs other duties as assigned.

Skills

• Performs work independently with minimal supervision; work can generally be completed without established procedures.
• Demonstrated ability to perform assigned tasks under own initiative.
• Applies advanced skills in area of specialization.
• Ability to maintain confidential information.
• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors).
• Ability to work independently and as a member of a team.
• Capable of multi-tasking, highly organized, with excellent time management skills.
• Flexibility to operate and self-driven to excel in a fast-paced environment.
• Excellent organizational skills; ability to prioritize.
• Strong verbal and written communication skills; good writing composition skills.

Qualifications

• High School Diploma or GED (required).
• Bachelor’s Degree in a related field (preferred).
• Three (3) to five (5) years or more in advanced administrative positions (required).
• Strong knowledge or specialized training and a comprehensive understanding of general aspects of the functional area; ability to apply knowledge and skills to varied situations (advanced, required).
• Advanced PC skills, including MS Office (Word, Excel) (required).
• Prior knowledge of company procedures and policies (advanced, required).

Benefits

• Comprehensive health and welfare benefits, including medical, prescription, dental, vision, life insurance, and disability insurance options.
• Paid time off for vacation, illness, bereavement, family, and parental leave.
• 401(k) savings plan with company match.
• Discounted stock purchase options.
• Performance-based annual cost-of-living increases.
• Comprehensive training and professional development opportunities.
• Regional and local Ryder resources for guidance and support.
• Additional day of Paid Time Off for Military Veterans.

Pay

Hourly pay range: $22.00 – $22.94.