Admin Assistant - Data/Front Office

Primary Function

To perform responsibilities listed below and maintain a working relationship with principal, administration and instruction staff, associates, parents, students, and the general public.

Performance Responsibilities

• Carry out the responsibilities of a receptionist
• Keeps office attractive to reflect the spirit of the school
• Greet visitors and give direction to the appropriate person/place
• Answers the phone and takes messages for all staff
• Afford assistance with student and parent needs on demand
• Call for students as needed by parents or administration
• Update voicemail computer and voice system
• Identifies authorized person who is picking up a child during/after school
• Organize Emergency Cards
• Record and file tardy slips
• Afford assistance to principal and teachers in preparing materials and maintaining school records
• Filing
• Distributing information for personnel
• Distributing incoming fax information
• Make copies for classrooms and office
• Make postcards and labels to mail school information to parents and students
• Create various forms for office, teacher, student use
• Supervise the posting of school announcements
• Afford assistance to principal and teachers with children who have special needs
• Afford assistance to students with medical needs (medication, bandage, etc.)
• Direct students with discipline issues to their destination
• Afford assistance in receiving, storing, making inventory, and disbursing instructional supplies and materials
• Afford assistance to mail providers and distribute materials to staff (UPS, FedEx, etc.)
• Performs other duties as assigned by the principal