Admin - Administrative Assistant

About the role

The Administrative Assistant at Southeastern Traffic Supply supports the field operations by providing clerical support, managing the employee roster, maintaining documentation, and assisting with various administrative tasks.

Responsibilities

• Answers incoming phone calls and directs to appropriate team members.
• Greet all visitors and employees.
• Orders and maintains inventory of office supplies and company equipment for the field site.
• Assists with filing, faxing, and copying miscellaneous paperwork.
• Collections field data and generates weekly reports for the management team.
• Oversee maintenance of fleet repair, recall, oil change lists, and notify management of repairs.
• Maintain fleet records, titles, registrations, both digital and physical for the field site.
• Updates the employee handbook and truck books as directed from management.
• Maintain employee roster database, TCR updates, and spreadsheets.
• Aid the Billing team and backup Scheduling/Ticketing as needed.
• All other duties within scope as assigned by Branch Manager.

Requirements

• High school diploma or equivalent GED.
• Minimum 2 years of administrative or relevant work experience.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Self-starter with excellent time management, multi-tasking, and organizational skills.
• Ability to maintain composure under pressure.
• Strong customer service and ability to interact with employees at all levels throughout the company.
• Ability to handle data with high confidentiality.
• Confident in using computer applications.
• Experience with data entry: 2 years (Required).

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule

8 hour shift Monday to Friday

People with a criminal record are encouraged to apply

Job Type

Full-time

Work Location

In person