Accts Payable Specialist

Employee Classification: CS; Pay Grade: CS 06; Division: Business and Finance; Subdivision: Controller; Department: Business and Finance; Campus Location: Main Campus

About the role

Assist in the administration of diverse Accounts Payable transactions, including resolving complex issues. Work involves frequent internal and external contacts involving the daily processing of invoices and reimbursements. Although duties normally follow established procedures, responsibilities may include routine, minor corrections to facilitate processing. This is a fully in-person position on EMU's main campus.

Responsibilities

• Responsible for the data entry of Wire and ACH payments
• Responsible for check run in Appworx
• Responsible for check processing of Stop payments, Reissues and Voids – Perform inquires and send void list through Bank and Banner databases including keeping records of all actions related to this process.
• Prepare Journal Vouchers to make corrections to accounts
• Primary management support for all Banner testing including major upgrades.
• Annually reviews and recommends to management any Accounts Payable procedural changes.
• Maintains spreadsheets of individual's taxable income to be submitted to Payroll.
• Audits, processes and enters all Direct Pays
• Audits, processes, and data enters for employee/student reimbursements.
• Process and data entry for specialized payments – disbursement vouchers, petty cash vouchers, student refunds, OfficeMax invoices, and all non-routine/exception based payments.
• Process and data entry for Physical Plant and Dining invoices
• Assist in Representation of Accounts Payable Department on various teams to insure Banner Standards and IRS Guidelines are met
• Back up travel and any other duties when employees are not available.
• Assist employees and outside vendors with questions, payments and problems.
• Assist with initial and ongoing Banner outstanding invoice clean up
• Back-up for all Finance Security by collaborating with the functional users to determine proper approvals with Primary responsibility for all Approval Queues.
• Back-up for daily check processing.
• Run Banner and Access reports.
• Supervise or handle the efficient record keeping operation of a department, using the required equipment.
• Direct the work of lower-level Account Clerks, answer questions, and assist them in solving problems.
• Develop data bases and procedures to process and record various inter-office vouchers and requisitions.
• Balance and reconcile account transactions for assigned areas.
• Perform liaison functions with other business offices to facilitate problem solving.
• Make decisions within established guidelines on disposition of account transactions to resolve errors, discrepancies, or appeal of assessed charges and expenses.
• Submit University reports, answer correspondence,