Accounts Receivable Specialist

About the role

The Accounts Receivable Specialist position is a full-time role reporting to the Assistant Controller. This role is responsible for full-cycle accounts receivable functions, including invoicing, progress billing, cash application, collections, reconciliations, and construction billing documentation.

Responsibilities

• Prepare, review, and submit customer invoices, progress billings, retainage billings, and required supporting documentation in accordance with contract terms and company procedures.
• Process and apply customer payments, including checks, ACH, wires, and other receipts.
• Maintain accurate billing records and customer files, including contracts, change orders, lien waivers, tax-exempt certificates, purchase orders, affidavits, releases, notices, and related documentation.
• Review contract billing terms, retainage requirements, payment timing, change orders, and documentation requirements.
• Coordinate with project managers, operations, and accounting to confirm billing amounts, project status, approved change orders, coding, and remaining balances.
• Support month-end close activities, including AR reconciliations, billing reports, aging reports, retainage reports, and accounting schedules.
• Communicate professionally with customers while supporting timely collections and company cash flow.
• Recommend process improvements related to billing, collections, documentation, and AR workflows.

Requirements

• High school diploma or equivalent required; associate degree in accounting, business, finance, or a related field preferred.
• Minimum of 3 years of accounts receivable, billing, collections, or accounting experience; this is not an entry-level role.
• Strong knowledge of AR processes, including invoicing, payment application, aging reports, reconciliations, and contract billing terms.
• Construction accounting experience preferred, including progress billing, retainage, lien waivers, schedules of values, job costing, change orders, and project-based billing.
• Proficiency with Microsoft Excel and experience with accounting or construction software such as Viewpoint, Foundation, Spectrum, Procore, or similar systems preferred.
• Excellent attention to detail, organization, follow-through, and ability to manage multiple priorities in a deadline-driven environment.
• Strong analytical, problem-solving, customer service, and professional communication skills.
• Ability to identify discrepancies, research issues, resolve problems independently, and work effectively with customers, project teams, and accounting leadership.

Skills and Abilities

• High level of confidentiality, professionalism, accuracy, accountability, and sound judgment.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to communicate by phone, email, and in person.
• Must be able to read, comprehend, write, and speak English fluently.
• Must be able to see, with or without corrective lenses.
• Must be able to occasionally lift up to 15 pounds.

Benefits

• Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances
• 401k with Match
• Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more!