Accounts Receivable Specialist

About the role

We are looking for an Accounts Receivable Specialist to join a manufacturing organization in Cleveland, Ohio in a contract-to-permanent capacity. This position is ideal for someone who enjoys detailed financial work, thrives in a structured onsite environment, and can support high-volume receivables activity with accuracy and consistency. The role centers on cash application, billing support, account review, and reporting, while also contributing to related projects and day-to-day accounts receivable operations.

Responsibilities

• Process daily cash receipts by reviewing aging data, validating remittance details, and applying payments accurately within the accounts receivable system.
• Reconcile payment activity from external payment platforms to internal records and resolve posting discrepancies in a timely manner.
• Record daily deposits, balance bank-related activity, and complete recurring receivables reporting with a high degree of accuracy.
• Communicate confirmed customer payments to internal teams, including accounts receivable staff, customer service, production, and shipping, when order release depends on receipt of funds.
• Monitor credit hold activity, prepare updates for leadership review, and alert relevant team members when customer accounts are placed on hold or released based on payment status.
• Support billing operations by confirming invoice transmissions, identifying exceptions in automated invoice processing, and escalating issues as needed.
• Review credit card payment activity on a scheduled basis, enter transactions manually when required, and provide supporting reports to the appropriate lead.
• Handle miscellaneous receivables tasks such as routing physical checks to the designated lockbox and sharing backup documentation for account identification.
• Assist with reporting needs and special projects related to accounts receivable operations and cash activity management.

Requirements

• Experience in accounts receivable with hands-on involvement in cash application, billing support, and daily cash activity.
• Working knowledge of AR reconciliation practices, aging analysis, and payment posting procedures.
• Familiarity with Microsoft Office and exposure to receivables or payment platforms such as Billtrust.
• Ability to identify discrepancies, investigate remittance details, and maintain accurate financial records in a fast-paced environment.
• Strong communication skills with the ability to coordinate effectively across accounting, customer service, production, and shipping teams.
• Adaptable, trainable, and willing to learn new processes while supporting changing business priorities.
• Comfortable working onsite in Cleveland, Ohio, particularly during the initial 90-day period.
• Experience in commercial collections is helpful, though the primary focus of this role is cash application rather than collections.